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This position will be based in Kalar with regular travel to the field locations in Diyala, the team consist of WASH, EFSVL, Gender, Protection and support teams, they are all managed by the program manager.
The intervention is an integrated program targeting the conflict-affected people in Diyala which includes (IDPs, Returnees, Host communities and refugees if they occurred in the areas where we are working).
The deputy program manager will directly be managed by the program manager and he is expected to manage a program and support team following a discussion and agreement with the line manager
This position is created to assists the Program Manager in Overall management of Kalar office and ensure effective implementation of Oxfam GB’s programme in Kalar, contributing to the overall country strategy. Programme activities are via direct implementation, working in partnership with local partners and through advocacy.
Although the base is Kalar the main area for work will be in Dyala governorate, this would depend on the right to work
As per Oxfam Iraq Salary Scale.
National - Grade C2
Fixed Term Contract
Hours of work:
Please amend if required. 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage
This role reports to:
Kalar program Manager
Staff reporting to this post:
WASH TL, EFSVL TL and Protection Officer
The annual budget for the post:
Please mention the annual budget for this post
DBS checks (for roles based in the UK):
Please specify the level of DBS check. If not, please type N/A.
All successful candidates will be screened through Refinitiv World-Check One to comply with counter-terrorism and financial sanctions regulations.
Leading programme delivery and implementation:
- Together with the PM responsible for leading and helping Kalar team in programme design and planning to deliver programme objectives, in line with Country Strategy and ensure one programme approach.
- To continuously assess the context and adapt the programme and team composition as required by the context.
- In collaboration with the OM deliver demonstrable impact through direct programme action and advocacy action based on programme experience and outcomes to bring about policy and practice changes relating to OI’s aims.
- Proactively helping the PM to ensure that gender equity issues are taken into consideration in all aspects of Oxfam’s work and encourage mainstreaming of gender into all programme aspects by increasing knowledge of the staff, community structures and beneficiary communities through training/ awareness-raising activities and incorporating gender data in program monitoring and design.
- Provide technical on-site guidance to programme teams and ensure EFSL and WASH are appropriately integrated.
- To work closely with Partnership officer and Partner staff to agree on a plan and shared process guidelines and systems to be used in both WASH and EFSL resilience programme to ensure that quality objectives are met, and those partners were adequately supported.
- Recruitment of local staff and management of team agreed with the PM in line with Oxfam policies, ensuring that they have the necessary induction, training and support as required;
- Ensure a high quality, multi-sectoral approach, aiming at reaching minimum technical standards, with a focus on quality and accountability.
- To ensure that work delegated by the PM is carried out in a way that is sensitive to government, OI affiliates, community needs, and protection and gender issues. In particular to promote the full and equal participation of women in all aspects of the work and to ensure that Oxfam’s response is in line with the needs of the affected people.
- Ensure that interventions strive to conform to SPHERE standards and adhere to OGB’s guidelines and protocols as noted above.
- Ensure that the programme is accountable to beneficiaries through promoting their participation, providing them with information about programme activities and ensuring that beneficiary feedback is used effectively to adapt to the programme.
- Represent Oxfam at the Governorate Coordination meetings and other sub-cluster meetings when needed or requested by the programme manager.
- Inform the future program in the newly assessed places and recommend whether there’s a need for long term intervention or a quick impact response
- Ensure the implementation of appropriate budget management and financial controls for the programme in Kalar.
- Actively participating in report writing which includes;(Sitrep report, project progressing report and Donor report).
Programme design and monitoring:
- Together with the MEL representative and under the guidance of the country management team and the programme manager set up the M&E system for reporting on programme indicators including complaints mechanisms.
- Work closely with the MEAL Advisor in the development and maintaining a clear and effective project monitoring and evaluation plan against qualitative and quantitative indicators ensuring that accountability and learning are taking place.
- Proactively work with Programme leads to develop a monitoring framework and learning plan
- Overall responsible for monitoring and evaluation of the programme, ensuring learning is documented and applied in the programme to achieve impact.
- Ensure an accountability plan is in place and all staff are aware and work against the plan
- Conduct monitoring visits to project sites to meet the beneficiaries for necessary verification the reported progress.
- Take initiative in proposal development/design with support from Programme Manager, Technical leads, Funding Coordinator, Head of Technical Advisors and Head of Programme.
Manage Oxfam GB’s risk:
- Support Diyala PM to ensure that budgets are drawn up for all activities and that costs are kept within budgets, providing a monthly financial summary to the country co-ordination office and quarterly analysis of trends.
- In close coordination with the PM provide regular, consistently high-quality reports on programme and projects by ensuring that proper monitoring is included in all work. This includes donor as well as internal narrative and financial reports
- Manage and monitor administration and logistics systems and procedures as per PM delegation.
- Ensure Oxfam's Programme Accountability and Learning (OPAL) system is kept up to date
- Together with the PM and security focal person manage the security and ensuring effective staff security procedures and that SoPs/evacuation plan is in place and staff are aware/understand.
- Actively support PM to implement Oxfam GB’s diversity policies in the recruitment and employment of staff, is also the programme delivers.
- Maintain contact with authorities, UN and other agencies and ensure that Oxfam complies with relevant legislation and that its activity is understood and publicised.
Communicating Oxfam’s work and contributing to the regional programme:
- Support PM to ensure Oxfam GB’s contribution to Oxfam International’s work, represent and develop good relationships with official authorities and other agencies, be proactive in ensuring that Oxfam develops and maintains a positive profile.
- In consultation with PM maintain effective communications about programme impact with stakeholders within and outside Oxfam.
- Keep informed of relevant programme issues and to contribute to wider programme learning.
- Work together with the Technical Leads advocating on issues raised by the programme team
- When required, facilitate and act as a focal point for media/donor/programme visits
Staff & team management
- In line with Oxfam performance management procedures, line manages staff – ensuring that overall performance management is in place and used effectively by the team in Kalar.
- Draw up a professional development plan for staff, giving regular advice, guidance and feedback.
- Build a strong team spirit and vision, ensuring that discussions on Oxfam country strategy, project implementation strategies and detailed implementation planning are shared with the team
- Ensure internal coordination mechanism is in place (regular staff meeting) and feedback is provided to Kalar programme manager.
- Proven experience of emergency work, and an understanding of relevant humanitarian issues.
- At least three years’ experience managing integrated programming is required. The post holder should also have a good understanding of protection and gender Experience in working in a complex humanitarian situation with non-state actors is desirable.
- Experience in working with IDPs living with the host community
- Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts. Experience of Iraq or the Middle East region is an advantage.
- Budgeting and programme accounting knowledge
- Proven ability to work creatively, innovatively and effectively with limited direct supervision.
- Proven experience of managing restricted donor contracts (prior experience of managing IHPF, GAC and SDC funds is desirable)
- Excellent organizational, problem-solving and negotiation skills. The ability to remain calm whilst dealing with conflicting priorities/work under pressure is essential.
- The ability to take the initiative and work independently as well as work as a team player – supporting other departments is essential
- Excellent interpersonal and communication skills (written and verbal English and Arabic skills) and the ability to write clear concise reports. Proven evidence of leadership skills including challenging, motivating and developing a team through periods of change.
- Ability to work with others to develop vision into strategy and communicating and influencing this to a wider audience.
- Commitment to Oxfam’s overall aims and policies and experience of promoting gender equity and diversity and the interests of marginalised people in all aspects of Oxfam’s work
- To be familiar with and abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, Oxfam International procedures and other regulatory codes (e.g. InterAction Field Co-operation Protocol).
- Good knowledge about Diyala context
- A proven record of effective and complex management including managing budgets, staff and funding of the programme. This includes excellent people management skills, with a good understanding of team development and proven financial management skills.
- Diplomacy, tact and negotiation skills.
As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.
For more details about this consultancy, please visit the job advert using below link:
Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of the international confederation of 19 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.