About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.
Program / Department Summary
The Mercy Corps Finance Department in Baghdad is responsible for all financial functions in Baghdad , including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary
Working in the Finance Department under the direction of the Senior Finance Manager and working closely with the Baghdad Finance Team and other MC Iraq finance staff, the Finance Assistant will ensure the accuracy and completeness of Mercy Corps accounting records and will have primary responsibility for managing the monthly accounting cycle.
Essential Job Responsibilities
1. Record daily cash/bank transactions in Mercy Corps accounting software system “Navigator”.
2. Maintain custody of the office cash, make payments of approved transactions, (Cashier).
3. Perform weekly and month end cash counts per the Mercy Corps Field Finance Manual.
4. Provide Financial Review of payment requests and expense reports (travel expense reports and operational expense reports) for accuracy and completeness (per policies and procedures), ensuring expense reports are fully approved before payment.
5. Archive Mercy Corps (finance) documents
6. Other month close tasks as assigned, including submission of required month end supporting documentation, Navigator reports, etc.
7. Monitor advances/ advance ageing report. ( responsible person of advances)
8. Make sure that all supporting documentation is prepared and filed according to MC procedures.
9. Maintain the lease and rental agreements file.
10. Assist in responding to audit inquiries.
11. Conduct him/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
12. Performing field payments / cash distribution - outside the office when requested.
13. Other duties as assigned.
Oversee program startup and ongoing program management and administration of teams across various field locations.
Ensure that program implementation is responsive to communities and partners and consistent with Mercy Corps’ relevant program guidelines, principles, values, quality standards and strategic plan.
Ensure that beneficiaries are effectively targeted according to established vulnerability criteria.
Develop partners’ MoUs and contracts & oversee a training program for program partners.
Develop program implementation strategies, including partnership frameworks, beneficiary targeting and distribution process as well as WASH, psychosocial and capacity building of partners.
Integrate community approaches, gender sensitivity and capacity building into all activities as appropriate.
Ensure program implementation is on time, target and budget, using effective M&E systems to reach desired impacts.
Create and maintain systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and Mercy Corps policies and procedures.
Fulfill Mercy Corps’ Program Management Minimum Standards based on the organization-wide guide.
Ensure all interventions adhere to Mercy Corps’ Gender Policy, Do No Harm principles, and beneficiary accountability standards.
FINANCE & COMPLIANCE MANAGEMENT
Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.
INFLUENCE & REPRESENTATION
Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
Communicate effectively to ensure overall project targets and donor obligations are met.
Ensure compliance with security procedures and policies as determined by country leadership.
Proactively ensure that team members operate in a secure environment and are aware of policies.
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
ACCOUNTABILITY TO BENEFICIARIES
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Supervisory Responsibility N/A
Reports Directly To: Finance officer
Works Directly With: Finance team. Procurement, Administration and Logistics Team. Program team.
Knowledge and Experience
One year or more of accounting or bookkeeping experience, including experience with double-entry accounting
Computer skills in MS Office programs, particularly Excel
Familiarity with computerized, double-entry accounting software
Strong organizational skills as well as attention to detail
Minimum oral and written English skills, Arabic language skills
A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to interact effectively with international and national staff members is required. A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary. Recognition of and discretion in the sensitivities of the program is of crucial importance.
QUALIFICATIONS AND EXPERIENCES:
Successful candidates should meet the education and experience requirements in the position descriptions for the vacant positions and should have a strong and demonstrated knowledge of safety and security management, good written and spoken English, computer Skills and local languages.
S/he must be self- motivated, creative, tolerant, and able to work in difficult, stressful environments and follow procedures. S/he must respect diversity and gender equality at the workplace.
Mercy Corps team members are expected to support all efforts towards accountability and transparency to its beneficiaries and to International standards guiding relief and development work.
Interested candidates should submit their CVs, references and application letter to the email address:
firstname.lastname@example.org. Any Resume will be sent without mentioning the job applied for in the subject line will not be considered . Submission should include a copy of Iraqi national ID card and education certificates.
For full position description for the noted posts please visit websites NCCI,F-Job, Kodo jobs websites
ALL APPLICATIONS/ CVs SHOULD BE RECEIVED BY December 20th ,2018 at 16:00.
Mercy Corps will review CV’s and applications on a rolling basis (i.e., as applications are submitted). Potential Candidates for the post will be contacted for an interview and processed according to Mercy Corps Human Resources policies and procedures. As soon as qualified candidates are identified the positions will be closed automatically.
Please note that only shortlisted applicants will be contacted for potential interview. Any documents submitted will remain with Mercy Corps and will not be returned to candidates.
Mercy Corps is an equal opportunity employer. Females are highly encouraged to apply.