Job Information Logistic Officer Fleet ICT/Premises NGO Information
Contact Name
Contact Email
Job Information
Contract Duration 3 Months-Renew
Governorate Nineveh
Job Shift
Nationality National
Working Hours Full Time
Posted 2018-12-06
Requirements
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 2 Year
Required Travel 50%
Job Status
No Of Jobs 1
Published Date 2018-12-06
Deadline Date 2018-12-16
Location
[Mosul,Iraq ]
Description

 

Purpose of the position:  to Provide Support to the Base Logistician Manager: in charge of assisting and ensuring all logistics activities on the base and sub base.

Main Activities:

According to ACF Kit Log procedures and under the supervision and responsibility of the Logistic Manager

Assignment /Objective 1: FLEET MANAGEMENT 

Responsibilities and Tasks:

  • Update the Base Fleet Plan in collaboration with Log Manager in compliance with the financial plan and program needs.
  • Compile weekly movement plan based on inputs from program departments and support departments and between bases. Disseminate on Thursday afternoons by email.  Arrange short notice movements as approved by Log Manager (or FC/CD depending on security level).
  • Disseminate details of drivers for weekend movements to ex-patriates and other concerned staff on Thursday afternoons.
  • Supervise the daily and weekly movement planning according to project’s requests.
  • Ensure full compliance of ACF security rules for drivers (seatbelt use, speed limits, daily reporting, etc.).
  • Verify (by spot check) on a weekly basis that the logbooks are being properly filled by the staff traveling.
  • To provide according to the logbook the fuel ticket to the driver after checking, inform immediately the Log Manager in case of high consumption.
  • Inform and report on a timely manner to Log manager of any security incident.
  • Supervise the drivers, and report any problem to the Log Manager
  • Ensure follow-up of the fleet (repairs, maintenance, use)
  • Organize training sessions and briefings for the drivers on ACF driving policy.
  • Make sure that all safety / security rules implemented and followed (First Aid Kit, vehicles in good condition)
  • Act as the focal point for all vehicle movements
  • Liaises with ACF’s Security Manager ahead if a vehicle is supposed to go in a sensitive zone in terms of security for security briefing purposes (driver + passengers).
  • Ensure that the Security Manager has briefed the driver + passengers in order to prevent
  • Maintain a folder for each vehicle (Rental contracts, insurances, drivers’ licence, serial number of engine).
  • Process and verify that all the coupons from the fuel station, and properly archive in the folders and all the required information is complete.

Assignment/Objective 2:  Equipment Management and premises

Responsibilities and Tasks:

  • Update equipment list and codifications
  • Ensure installation, maintenance, repairs of the equipment (including computers, printers and photocopy machine as needed)
  • Ensure the archiving of Equipment documents
  • Manage installation, rehabilitation and maintenance of ACF premises
  • Participate on the research and set-up of ACF premises
  • Ensure that the structures necessary for the base to function (ex: offices, premises, warehouse) are available, restored and maintained
  • Ensure that the running services (water, electricity etc…) are working properly and sufficient for the need
  • Make sure all premises are equipped with first aid kit and fire extinguisher
  • Make sure all premises are secure and protected from all threats (theft, electric surge, fire etc.) in close collaboration with the Security Manager. 
  • Monitor closely the maintenance planning of the Base Generators.
  • Control and justify generator(s) monthly cost(s), through regular checks of the generator(s) consumption follow up
  • Manage the key box with all the keys of premises according to the key management procedure of the base, sub base

Objective/Assignment 3:   Participate in the security management of the base, sub base

Responsibilities and Tasks:

  • Ensure a proper follow up of the fleet through the vehicle GPS system
  • Reports on security issues in the field/ Fleet when needed
  • Reports immediately to Log Manager / Security Officer / Field Co. in case of any serious incidents
  • Ensure to inform the drivers & staff in the field about any security risk in the area.
  • Carry out day to day Base / field movement tracking and security checks
  • Prepare the weekly/monthly schedule for the guards
  • Participate in collecting information (contextual, political, security)
  • Update the google map with all needed locations (such as: check points, ACF and other NGO premises, local authorities…)
  • Make sure that the security rules, standard and norms are respected (especially for the drivers, guards and watchmen teams)
  • Participate in training drivers, guards and watchmen on security rules, standard and norms
  • Reports on security issues in the field or in ACF premises when needed (security Incident Form)

Assignment /Objective 4: Team supervision

Responsibilities and Tasks:

  • Assist the logistics manager in establishing the work plan of the logistics department
  • Ensure the supervision of all drivers, guards and watchmen of the base, sub base
  • Follow up on the drivers, guards and watchmen presence & absence (schedule for sick days and paid leave, check the monthly timesheets)
  • Assist in Preparing and carrying out appraisals with the logistics manager
  • Providing technical support to the team if necessary

Assignment/Objective 5:  Reporting & Coordination

Responsibilities and Tasks:

  • Participate weekly meetings with Program Managers and Base Admin to coordinate future needs
  • Be proactive and provide assistance with Log manager and Program Managers.
  • Provide a regular reporting on operational logistics activities to the Log Manager (weekly Sit-rep, Monthly Log Reports).
  • Compile the Stock report, Equipment list, Vehicle fuel consumption, overspeed reports to send to the logistics manager at the beginning of each month

Objective/Assignment 6:  Other Miscellaneous Responsibilities

Responsibilities and Tasks:

  • Respect of ACF Charter and internal rules
  • Assist in Monthly Reporting
  • Be committed to participate to any other work in order to achieved the project goal
  • Can support in case of emergency purchases or any increase of the procurement Activities

(Any other work duties assigned by Logistic Manager within scope of logistic issues)

Qualifications & Preferred Skills

Recruitment Criteria:

  • Required Education/Level of studies: BACHELOR’S DEGREE preferably in Logistics or Equivalent College Level Qualification in Technical Engineering and/or Computer Science
  • Professional experience: 2 years of professional experience minimum in Logistic Supervision, Fleet or Premises Supervision and ideally in IT

Required Technical skills:

  • Understanding of Logistics in General : Knowledge and Skills in Fleet Management and Maintenance, Electricity , Mechanics, Plumbing, Equipment Maintenance & Inventories, Computers & Communication - Construction/Premises knowledge

General and Managerial required Skills

  • Diligence – Rigorous and adaptable – Very Good Organization Skills– Integrity – Sense of Confidentiality  and Discretion – Proactive  and Autonomous – Good Team Spirit  - Capacity to manage large quantities of  information  - Good Communicator – Able to Deliver Accurate information and messages
  • Team Supervision Experience: Able to supervise, plan activities and set priorities

Required IT Skills:

  • Excellent with MS office (Word, Excel, PPT & Outlook)
  • Excellent Software and Hardware Skills
  • Be able to fix IT issues for the Base teams members
  • Very Good IT knowledge and Know How - Very Good Teaching Skills in order to provide IT/Software Explanations

Language Requirements:

  • Arabic: Fluent spoken & written
  • English: Good spoken & written
  • Kurdish: Considered an asset
How To Apply

Closing Date: Sunday, December 16th 2018                  

Qualified candidates must submit a Cover Letter and a Resume (CV) including 2 professional references + a Copy of any relevant Certification/Degree and a Copy of National ID and/or Residency Card directly to recruitment-mo@iq-actionagainsthunger.org

Mandatory document: if you are an employee with the government a certification of employment clearance from governmental work must be submitted when applying to this job.

Please indicate the job reference number: ACF/IQ/MO/084/201812 in the e-mail subject line.

Action against hunger encourages female candidates to apply.

Due to the volume of applications we receive, we will only contact short-listed candidates for further screening.

For more information please visit our website: http://www.actioncontrelafaim.org/en

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