Job Information Logistics and Admin Assistant NGO Information
Website
Contact Name
Contact Email
Job Information
Contract Duration Six Months
Governorate Erbil
Job Shift
Nationality National
Working Hours Full Time
Posted 2019-09-15
Requirements
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 1 Year
Required Travel 50%
Job Status
No Of Jobs 1
Published Date 2019-09-15
Deadline Date 2019-09-30
Location
[Erbil,Iraq ]
Description

 

 

Logistics and Admin Assistant -National Post

Caritas Czech Republic mission to Iraq

 

  1. Information about the job position

Name of position: Logistics and Admin Assistant

Contract Period: 6 months

Type of position: Full-time

Place of employment: Erbil Governorate/ with frequent travel to field offices

Line Manager: Logistics officer

Start date: as soon as possible

 

II. Organizational context

Caritas Czech Republic (CCR) is a non-profit organization that operates abroad, in the context of humanitarian aid and development cooperation. It is a respected member of the international network, Caritas Internationalis and Caritas Europa. Its foreign activities focus on the health and social sectors and also on developing livelihood for the local population and education of children and adults.

 

Generic responsibilities:

 

Ensure adherence with CCR policies, tools, handbooks and guidelines

Implement delegated support function portfolio according to plan of action

Manage day to day maintenance issues at Erbil office and guesthouse ensuring CCR’s assets and inventories are well maintained. Organize repairs and maintenance as necessary.

Ensure proper filing of logistics documents and Admin documents for future references and audit purposes

Performs other duties when required and given by the line manager

 

Logistic and Admin Assistant Duties

  • Receive shipments and ensure both quality and quantity
  • Trace, track and expedite purchase processes
  • Create and maintain contact with vendors and customers to ensure timely delivery of goods
  • Coordinate and manage drivers and programme staff in consultation of Logistics Officer and ensure about their shifts and schedule.
  • Interact with third-party logistics service providers
  • Physical checkup of vehicles on regularly bases (seek support from Drivers)
  • Audit freight cost and documentation
  • Ensure accuracy of all inventories
  • Maintain communication with warehouse staff to ensure proper working order
  • Review bills, invoices and purchase orders
  • Ensure all payments are processed in time
  • Assist customers with inquiries
  • Organize files both manually and electronically
  • Monitor and facilitate repair orders
  • Coordinate deliveries for repaired or returned items
  • Conduct safety procedures for outbound shipment vehicle
  • Reconcile hand receipts

 

Admin Tasks

  • Issue and file CCR letters to Government, agencies or non-governmental agencies as required.
  • Maintain JCC and JCMC letter for every month
  • To support staff with ID cards
  • To support expat and local staff with Asayish procedures and obligations
  • To apply for Visa and residency for international staff for both Kurdistan and Iraq.
  • Follow up with administrative tasks at the governmental offices both in KRI and GOI including registration, taxes…etc.
  • Regular submission of access letters both for KRI and GOI.
  • Update local authorities on HR updates in CCR’s mission in Iraq

 

 

 

Qualifications & Preferred Skills

Job Requirements:

Qualifications

 

Minimum 2 years of Experience from working as a Logistics Assistant or similar role in a humanitarian/recovery context with NGOs

Knowledge of Administration, asset management, warehousing, fleet management and reporting

Good computer skills - MS Office & database.

Good control and supervisory skills

Good communication skills

 

Education field:

 

Bachelor Degree from Business Administration, diploma or certification from other relevant field is required.

 

Personal qualities

 

Managing resources to optimize results

Managing performance and development

Handling insecure environments

Empowering and building trust

Team player & working with people

Flexible and creative

Long term committed, honest & straightforward thinker.

 

Language:

Arabic

Kurdish

English

 

  1. What we offer
  • Competitive salary depending on candidate’s profile and performance.
  • 21 days of vacations per year
  • Opportunity to work on an interesting project with high technical requirements and gain valuable experience.

 

How To Apply

How to apply:

Qualified candidates may send their applications to the e-mail address Iraq.office@caritas.cz

The application must include a 1-page cover letter and a maximum 2-page CV.

 

The applications should be submitted the latest by September 30th 2018

 As the subject of e-mail please insert exactly “Logistics and Admin Assistant”

 

Attachments must be named as following:

Last name of applicant_ name_ name of position_CV

Last name of applicant_ name_name of position_Cover letter

 

Only applications labelled correctly will be accepted for consideration. Only candidates selected to the next round will receive response from the representative of CCR. The selection procedure may be changed or cancelled anytime.

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