Job Information Admin Clerk NGO Information
Website
Contact Name HR
Contact Email
Job Information
Contract Duration 8 month
Governorate Duhok
Job Shift
Nationality National
Working Hours Full Time
Posted 2019-01-10
Requirements
Minimum Education Bachelor Degree
Degree Title
Minimum Experience Less then 1 Year
Required Travel
Job Status
No Of Jobs 1
Published Date 2019-01-10
Deadline Date 2019-01-25
Location
[Duhok,Iraq ]
Description

Qualities

Description

Summary

·   Efficiently and effectively support administration for the Duhok office to ensure that all programs and operations have the goods and services needed, when they need them, to best assist those we serve.

·   CRS Band A1

Key Responsibilities

General Administration/Operations:

·         Manage filing system for all incoming and outgoing mail/faxes/letters/documents,

·         Support the CP/LO by managing technical infrastructure (raise procurements requests for photocopier, telephones, etc.); arranging for equipment servicing and repairs when needed.

·         Conduct regular market assessments of best sources and prices.

·         Support Assistant Administration Office in preparing payments for drivers, hotels, house and offices renting, office expenses.

·         Support Assistant Administration Officer with logistical arrangements for travelers, including preparation of visitor packages, booking taxis and hotels, etc.

·         Manage logistics arrangements as needed for CP-level meetings, trainings, workshops and other events.

·         Monitor compliance with all operational systems and procedures and ensure integrity in all financial and other administrative operations of the office.

·         Coordinates and provides support to field offices as required, to assure compliance with administration, HR and procurement rules.

·         Perform other administrative tasks as requested by CR and MQ management

·         Manage CRS petty cash account including maintaining documentation and financial coding processes.

·         Maintain Asset Book for government reporting purposes

Human Resources:

·         Assist HR Officer to review and file documentation for offers for new hires

·         Assist HR Officer during the payroll period to make copies of staff leave and timesheets and file in personal files.

·         Assist HR officer to review Field worker’s payment and related documents.

Coordination with Procurement and Other Duties

·         Verify that the goods and invoices received meet the quantity, price and specifications on the Purchase Order/Contract document.

·         Complete a Goods Receiving Note (GRN) for all operational/administrative goods received to the Duhok office.

·          Submit the GRN and the supplier invoice to the designated non procurement personnel responsible for conducting 3-way matching (invoice, PO, GRN) and payment request processing.

·         Following segregation of duty recommendations, work with staff person(s) assigned in admin. or logistics for receiving to resolve any quantity discrepancies between PO and supplier's delivery note/waybill.

·         As needed, and respecting segregation of duties recommendations, follow up with finance team to ensure timely payments as per contracts and purchase orders

Key Working Relationship

Internal:

Duhok MQ (Management Quality) staff, especially Administration and HR.

External:

Suppliers, revenue authorities, customs officials, freight forwarders, transporters, and peer agencies.

Agency-wide Competencies

·   These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

·   Serves with Integrity

·   Models Stewardship

·   Cultivates Constructive Relationships

·   Promotes Learning

Qualifications & Preferred Skills

Personal Skills

·   Must be scrupulously honest and always foster an atmosphere of trust and integrity.

·   Good computers and ICT skills, fully capable with Microsoft Office (MS Word, Excel and PPT), and experience conducting internet sourcing and price comparisons.

·   Demonstrated ability to perform fast, efficient and maintain discretion and confidentiality while maintaining the agency's high standards.

·   Good negotiator.

·   Experience conducting legal review and changes in applicable laws.

·   Good data analysis skills.

·   Good organizational skills.

·   Excellent interpersonal communication skills and relationship builder.

·   When necessary be able to relay ideas and concepts to partners in an accessible manner.

Qualifications

·   BA/BSc Degree in law, economics, business administration or related field from recognized institution.

·   At least 6 month of relevant experience is required.

·   Demonstrated ability to communicate clearly and concisely in written and spoken Kurdish and English

·   Proven ability to prepare reports and maintain complete files and records.

·   Proficient in MS office suite including Word, Excel, Outlook

Disclaimer

·   This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

How To Apply

Please Submit your CV in PDF via Link below, 

Admin Clerk

 

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