Job Information Admin officer NGO Information Job Information
Contract Duration 1 year
Governorate Erbil
Job Shift Day
Nationality National
Working Hours Full Time
Posted 2022-08-04
Requirements
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 3 Year
Required Travel 50%
Job Status
No Of Jobs 1
Published Date 2022-08-04
Deadline Date 2022-08-13
Location
[Erbil,Iraq ]
Description

 

 

Bring Hope Humanitarian Foundation is a non-profit organization, that was founded in 2015 in Malmö, Sweden.
working to rebuild dignity and harmony for those experiencing displacement, poverty, and crisis. with HQ Based in Sweden and missions in Federal Iraq, UAE, Switzerland, the UK, USA, the Netherlands, and Hong Kong, we are a dedicated global team of staff, volunteers, partners and community members motivated by our shared vision.
Since our inception, we have expanded our operations to include durable development programs run on the ground in Northern Iraq and delivered aid to countries across the Middle East, Asia, and Africa.

 

 

Role of Admin Officer: The Admin Officer is a full-time position based in the Iraq Country office in Erbil with some travel to other sites within KRI and federal Iraq. The Admin Officer will support the work of BHHF’s management, perform a full range of administrative duties and manage their queries. 

Responsibilities: 

  • Ensure that all HR policies are understood and respected by all staff in link with RM and HQ.
  • Ensure that all necessary updates on HR policies/system/manual are made in a timely manner.
  • Keep up to date the HR DATA file with all relevant information.
  • Ensure that all HR folders are completed and updated.
  • Prepare salary sheets and salaries for all national staff at the Erbil office.
  • Support all recruitment processes (job description gathering, job vacancy publication, selection process arrangement).
  • Prepare, as needed, working contract, amendment, work certificate.
  • Make sure that all staff evaluation is timely conducted and staff contract is timely amended when needed.
  • Manage the dedicated administrative personnel (Cleaner/Cook) if needed.
  • Contribute to the improvement of HR system/policy.
  • Collect information regarding all Iraqi laws and regulations related to HR and report to the RM and HQ.
  • Assisting the teams in any HR-related issue
  • Ensure a proper level of information for BHHF regarding all Iraqi laws and regulations in all fields and make sure that BHHF is acting in compliance with all of them; Assist coordination in preparation of audits;
  • Ensure a proper level of soft and hard records for all BHHF documents (financial, accountancy, registrations, administrative, HR);
  • Perform translation tasks as required.
  • Verify that any transaction is supported by proper supporting documentation as per BHHF’s financial and logistics rules and regulation and proper authorization is obtained prior to releasing a payment, as well as verifying all expenses allocations;
  • In absence of a Cashier prepare and proceed to cash payments.
  • Perform the monthly accountancy check with the support of RM, Log Manager, and HQ
  • Assisting the teams in any financial related issue (premises rental contracts, car rental contracts, Warehouse, and office payments communication arrangements, etc.);
  • Ensure the proper archiving of all financial documents.
  • Ensure that Income Taxes are paid accordingly, assisting to collect and prepare data for GOI, KRI tax submission, and their allocations in accountancy and Social Security;
  • Prepare all the payments for the Office, Ware house, and Projects needs aligned with RM, PM, and log Manager.

     

  • Reports

    Prepare weekly and monthly reports and submit them to Regional Manager.

     

     

    Additional Duties

    The aforementioned duties are not inclusive and therefore are subject to additions and changes at any time. Given the nature of this position and the working conditions in Iraq, additional tasks may be assigned by senior management at any time based on the needs of the mission.
Qualifications & Preferred Skills
  • Essential Criteria:

    • University degree in administration, project management, human resources, finances, or related field.
    • Experience in supporting a team of at least 20 personnel.
    • At least three years of experience in management, Administrator or similar role.
    • Excellent interpersonal skills, diplomacy, and persuasion skills.
    • Strong ability to work independently, including the ability to multitask, prioritize competing tasks, and manage time effectively.
    • Strong organization skills with a problem-solving attitude.
    • High standard of spoken and written Kurdish, Arabic and English.
    • Good computer skills, including the use of email and Microsoft Word and Excel.
    • Ability to work in a stressful setting and adapt quickly to changing environments.
How To Apply

QUALIFICATIONS AND EXPERIENCES:

Successful candidates should meet the education and experience requirements in the position descriptions for the vacant positions. S/he must be self-motivated, creative, tolerant, and able to work in challenging, stressful environments and follow BHHF procedures. S/he must respect diversity and gender equality in the workplace.

Interested candidates should submit their CVs to the email address recruitment@bringhopefoundation.org before the deadline.

Please indicate on the subject of the email the title of the position you are applying for. (Admin Officer)

ALL APPLICATIONS/ CVs SHOULD BE RECEIVED BY MAX AUGUST 20th,2022 at 17:00 PM

BHHF will review CV’s and applications on a rolling basis (i.e., as applications are submitted).


Potential candidates for the post will be contacted for an interview and processed according to BHHF Human Resources policies and procedures. As soon as qualified candidates are identified the positions will be closed automatically. Please note that only shortlisted applicants will be contacted for a potential interview. Any documents submitted will remain with BHHF and will not be returned to candidates.

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