Job Title: Project Assistant
Reports To: Emergency Response Project Manager
Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.
In Iraq, CRS is working in partnership with Caritas Iraq to support conflict-affected people to live in dignity through the provision of critical relief items, shelter support, educational and psychosocial support (PSS) for children and youth, and livelihoods support. CRS Iraq recently established its social cohesion program, which seeks to build mutual understanding, tolerance, and trust among religious and ethnic groups in the Ninewa Plains.
You will provide service in the day-to-day delivery of responsive, effective and efficient Emergency Response activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of project resources to help ensure operational effectiveness in support of high-quality emergency response programming.
- Support the implementation of all assigned project activities in the field as outlined in the detailed implementation plan in line with CRS program quality principles and standards, donor requirements, and good practices. Support activities such as needs assessments, beneficiary registrations, and distributions according to standard operating procedures.
- Collect beneficiary case studies to demonstrate project impact.
- Facilitate communication with all members of the project team, relevant staff in other departments/teams and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/letters/documents.
- Provide specialized project administrative transactions and processes (e.g. document goods/services received, draft certificates of completion).
- Prepare and coordination transactional documents in support of project operations processes (e.g. purchasing requisition forms, advance requests, payment requests, movement plans etc.).
- Act as a MEAL focal point: compile and manage data, perform data entry and data verification in relation to project administration processes (e.g. update MEAL tools, complete IPTT, prepare signatory sheets).
- Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
- Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.
Typical Background, Experience & Requirements:
Education and Experience
- University degree required.
- Two years of experience working in a field based role. Experience with a local or international NGO strongly preferred.
- Additional education may substitute for some experience.
- Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
- Experience in MS Office package (Excel, Word, PowerPoint, Outlook) and information management systems. Proficient in Word.
- Good time management skills with ability to work on multiple tasks
- Strong customer service orientation with good communication and interpersonal skills
- Proactive, resourceful, solutions oriented and results-oriented
- Ability to handle high-pressure tasks and meet deadlines in a complex environment.
Required/Desired Foreign Language: Fluency in written and spoken English and Arabic is required. Proficiency in other local languages is desirable.
Travel Required: This position is based in Mosul with travel to the Dohuk office and field locations and field locations in Ninewa approximately 50% of the time. Periodic travel to other areas of Iraq as needed and as security permits.
Key Working Relationships:
Supervisory: Field Workers
Internal: Project Officer, Project Managers, Program Managers, Head of Office; MEAL Project Officer and MEAL Assistants; Deputy Head of Programs; Head of Programs; other Program Teams; Procurement, Admin, and Finance staff.
External: Local partner organizations; community leaders and other local actors; vendors.
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
- Trusting Relationships
- Professional Growth
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
Equal Opportunity Employer
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