Job Information Grant Manager for USAID BAA Safe Return Project NGO Information
Contact Name Administration/HR
Contact Email
Job Information
Contract Duration
Governorate Erbil
Job Shift
Nationality Not Applicable
Working Hours Full Time
Posted 2019-06-12
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 5 Year
Required Travel
Job Status
No Of Jobs 1
Published Date 2019-06-12
Deadline Date 2019-06-27
[Erbil,Iraq ]



Position:                           Grant Manager for USAID BAA Safe Return Project

Location:                          Erbil, Iraqi Kurdistan Region

Reports To:                              Director of Finance

Application Deadline:           27-Jun-2019

Expected Start Date:               July 2019

Transform the lives of the most marginalized and vulnerable communities and be at the forefront of social change.

About You:  A driven and passionate mid-career professional looking to work alongside an inspiring, dynamic team of leading human rights workers. The candidate will have exceptional project management skills and embrace a collaborative, team approach to the work they do. This person has experience living and working in challenging operating environments and is eager to gain experience working on innovative human rights projects that support some of the most vulnerable people in Iraq and the Iraqi Kurdistan Region (IKR). The candidate must also have an interest in, understanding of, and appreciation for religious and ethnic minority communities in Iraq and the IKR.

The Project: HAI has been working in Iraq since 2004, helping victims of human rights abuses heal and access justice, and providing training and resources to help Iraqi human rights activists build capacity and strengthen local organizations. HAI is active in torture prevention and treatment, gender-based violence and suicide prevention, addressing the impacts of human trafficking, juvenile justice reform, LGBTI rights, mental health, refugee protection, and religious and ethnic minority rights. HAI’s team in Iraq is based in Iraqi Kurdistan, Baghdad and Kirkuk, but is active throughout Iraq. Currently, HAI oversee thirty three different subawards with 28 different partner organizations throughout Iraq.



Essential Duties and Responsibilities: The Grant Manager will be based in the IKR and will have overall responsibility to manage the partner subawards and compliance to the signed subaward agreements. HAI currently oversee 33 subawards granted to 28 local and international NGOs. The Grant Manager will oversee three grant officers and will report to the Director of Finance who is based in Sulaymaniyah.


Essential Duties

  • Ensure that the subaward implementation is done in a responsible, professional, financially sound, participatory, sensitive to local needs, and in accordance with HAI policies and procedures.
  • Participate in sharing and planning meetings to discuss and address issues related to Grants and programme implementation.
  • Assist in the provision of technical and logistical support in the grants review and partner selection process to ensure it is in compliance with the various policies, financial guidelines and budget requirements of HAI.
  • Work closely with project manager, grant officers and capacity building officer to strategize and operationalize the partner capacity building plans.
  • Contribute to the development the Grants’ monitoring and evaluation framework and assist in its implementation including baseline data gathering, monitoring and evaluation strategies and systems.
  • Conduct regular field visits in accordance with the monitoring and evaluation plan and in coordination with program team officers or the M&E team.
  • Facilitate regular communication with grantees, maintains cooperative partnerships between the HAI and the grantees and other possible stakeholders
  • Assist in the development of and maintain the system of a database of grantees, including a tracking system that provides frequent updates on cash/fund-flows, reporting requirements, audits, contract deliverables and budget revisions.
  • Participate in the annual work planning and budgeting process for the Grants programme. Assist the finance manager in the preparation and writing of progress and annual reports, annual workplans, status reports and other documents that may be requested by the finance manager.
  • Support efforts to ensure that cross cutting themes are integrated into the finance, planning, implementation and monitoring of programme activities.
  • Work with the senior finance officer to take minutes of any Grants Committee meetings and distribute accordingly.
  • Works on all administration aspects of the role to a timely and accurate standard.
  • Facilitates the approval of the grantees payment, revising and finalizing their financial reports through direct follow-up with the grantees finance team and HAI finance and program staff.
  • Capacity building to the grantees, maintaining HAI and deferent donor’s financial system. In coordination with HAI Capacity M&E Specialist, asses the financial capacity of partners and provide training and coaching to increase the capacity in financial management and grant compliance;


Communication & Monitor and Evaluation

  • Represents HAI with NGO partners, on behalf and at the direction of the DFA
  • Ensures monitoring and evaluation activities and financial reports meet HAI’s standards, and are completed on schedule
  • Provides technical assistance to project implementation team with the financial aspects of the program monthly, quarterly, and annual project reports

Financial management and grant oversight

  • Responsible for assisting project implementation team in carrying out activities in accordance with project or activity budgets
  • Provides advice regarding best practices for financial administration of project work to project implementation team
  • Works with the DFA and accountants to monitor budget and revise budgets, as needed


  • Provides support and interacts with project partners in the federal Iraq and the Kurdistan Region of Iraq
  • Communicates, as directed by the DFA with HAI Headquarter support staff
Qualifications & Preferred Skills


  • Bachelor’s degree, with major course work in accounting. Experience in an international non-governmental organization setting is preferred; advanced degree preferred
  • 5-7 years of increasingly responsible and varied experience working as an accountant
  • Proven accounts management skills
  • Strong interpersonal skills to work effectively with partners, government officials, local NGOs, media, and staff
  • Demonstrated success in financial management and program monitoring
  •  A track record that demonstrates energy and creativity, and the ability to successfully prioritize, handling cash and managing competing priorities
  • Excellent verbal and written communication skills, including public speaking and presentation skills
  • Experience with Windows platform, including Word, PowerPoint, Excel, etc.
  • Experience with QuickBooks and/or other accounting software

Language:  English fluency, including reading, writing, and speaking required. Arabic and/or Kurdish reading, writing and speaking ability required. 


Location: Heartland Alliance International’s Iraq program is headquartered in Sulaymaniyah, a city of nearly one million people in northern Iraq’s Kurdistan Region. This position will be based in Erbil, and will require site visits throughout north, central and south Iraq.

How To Apply

 To Apply: Please send cover letter (1-page maximum) explaining your interest and how your experience meets the qualifications required and a CV, to . Incomplete applications will not be considered. Only shortlisted candidates will be contacted. If you do not hear back from us within 2 weeks, please consider your application unsuccessful.

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