Job Information HR & Admin NGO Information
Contact Name
Contact Email
Job Information
Contract Duration 1 Year
Governorate Erbil
Job Shift
Nationality National
Working Hours Full Time
Posted 2021-07-04
Requirements
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 3 Year
Required Travel 25%
Job Status
No Of Jobs 1
Published Date 2021-11-16
Deadline Date 2021-11-28
Location
[Erbil,Iraq ]
Description

About the job 

 

The purpose of the “HR & Admin” position is to implement day to day support functions, and implementation of the Access Aid Foundation AAF human resources policies and procedures. 

The main duty of the HR & Admin is to support the adherence to AAF policies, handbooks, guidelines and donor requirements. HR & Admin will be reporting to Country Director. The position will be based in Erbil Office with needed to travel 25%.

 

Reporting Structure

 

For day to day, operational management requirements the HR & Admin reports directly to the Country Director or any other designated person appointed/instructed by the PM.

 

Responsibilities:

 

  • Assist management team in the office & projects.
  • Support the development and implementation of HR initiatives and systems.
  • Responsibly for Job Analysis and preparing Jobs Description for the office, the projects. And project sites.
  • Organize, compile, update personnel records and documentation.
  • Manage and update HR databases with different information such as new hires, sick leaves, warnings, vacation and days off.
  • Responsible for payroll management, preparation and payment in coordination with the finance.
  • Control & check of AAF staff attendance sheet on daily basis.
  • Prepare, manage and store paperwork for HR policies and procedures.
  • Answer employee's questions and provide requested information.
  • Maintain schedule and coordinate calendar activities.
  • Conduct Recruitment, advertisement, CVs screening and shortlisting applicants for interview and go through Selection process.
  • Scheduling and management of candidate interviews, providing feedback, obtaining necessary internal approvals;
  • Prepare employment contracts for new staff and contract extension/amendment in case of renewal.
  • Responsible for Performance Management for the AAF staff, monthly evaluation, and development evaluation sheets and procedures.
  • Create reports for senior management.
  • Help organize and manage new employee orientation, on-boarding, and training programs.
  • Ensure all HR processes are conducted efficiently and in compliance with AAF's policies and Iraqi labor law.
  • Preparing and coordinating travel arrangements for visitors and other staff.
  • Support international staff for visas and residency permits and any other government requirements.
  • Responsibility for staff care and staff capability.
  • Others tasks and responsibilities as seen needed by the management.
Qualifications & Preferred Skills

Qualifications & Preferred Skills

 

  • A university degree in Business Management, Business Administration or Equivalent.
  • At least two years of experience working in HR in a humanitarian/recovery context. 
  • Ability to effectively use computer software including Microsoft Outlook, Word, Excel and HR software.
  • Knowledge and experience of working in HR systems and policies.
  • Good in spoken and written English, Kurdish and Arabic is a must.
  • Familiarity with labor laws.
  • Excellent organizational and time-management skills.
  • Act as a reliable and supportive team member.
  • Excellent communication and interpersonal skills
  • Problem-solving and decision-making aptitude.
  • Experience with recruitment and procurement. 
  • Be able to conduct frequent travel to AAF projects sites in GOI and KRG.
How To Apply

How to Apply 

Applications including a cover letter and updated CV in English should be submitted to:

applications@the-aaf.org before the 28th November 2021.

 

Please, include in your e-mail subject line “HR & Admin”. Any email without this subject line will not be considered. Submit your CV in PDF format.

 

Applications will be accepted and reviewed on a rolling basis until the position is filled. Only complete applications will be reviewed and contacted.

 

Stay tuned for further job opportunities by following AAF on Facebook.

 

https://www.facebook.com/AccessAid/?ref=bookmarks

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