Job Information HR & Admin NGO Information
Contact Name
Contact Email
Job Information
Contract Duration 1 Year
Governorate Erbil
Job Shift
Nationality National
Working Hours Full Time
Posted 2021-07-04
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 3 Year
Required Travel 25%
Job Status
No Of Jobs 1
Published Date 2021-11-16
Deadline Date 2021-11-28
[Erbil,Iraq ]

About the job 


The purpose of the “HR & Admin” position is to implement day to day support functions, and implementation of the Access Aid Foundation AAF human resources policies and procedures. 

The main duty of the HR & Admin is to support the adherence to AAF policies, handbooks, guidelines and donor requirements. HR & Admin will be reporting to Country Director. The position will be based in Erbil Office with needed to travel 25%.


Reporting Structure


For day to day, operational management requirements the HR & Admin reports directly to the Country Director or any other designated person appointed/instructed by the PM.




  • Assist management team in the office & projects.
  • Support the development and implementation of HR initiatives and systems.
  • Responsibly for Job Analysis and preparing Jobs Description for the office, the projects. And project sites.
  • Organize, compile, update personnel records and documentation.
  • Manage and update HR databases with different information such as new hires, sick leaves, warnings, vacation and days off.
  • Responsible for payroll management, preparation and payment in coordination with the finance.
  • Control & check of AAF staff attendance sheet on daily basis.
  • Prepare, manage and store paperwork for HR policies and procedures.
  • Answer employee's questions and provide requested information.
  • Maintain schedule and coordinate calendar activities.
  • Conduct Recruitment, advertisement, CVs screening and shortlisting applicants for interview and go through Selection process.
  • Scheduling and management of candidate interviews, providing feedback, obtaining necessary internal approvals;
  • Prepare employment contracts for new staff and contract extension/amendment in case of renewal.
  • Responsible for Performance Management for the AAF staff, monthly evaluation, and development evaluation sheets and procedures.
  • Create reports for senior management.
  • Help organize and manage new employee orientation, on-boarding, and training programs.
  • Ensure all HR processes are conducted efficiently and in compliance with AAF's policies and Iraqi labor law.
  • Preparing and coordinating travel arrangements for visitors and other staff.
  • Support international staff for visas and residency permits and any other government requirements.
  • Responsibility for staff care and staff capability.
  • Others tasks and responsibilities as seen needed by the management.
Qualifications & Preferred Skills

Qualifications & Preferred Skills


  • A university degree in Business Management, Business Administration or Equivalent.
  • At least two years of experience working in HR in a humanitarian/recovery context. 
  • Ability to effectively use computer software including Microsoft Outlook, Word, Excel and HR software.
  • Knowledge and experience of working in HR systems and policies.
  • Good in spoken and written English, Kurdish and Arabic is a must.
  • Familiarity with labor laws.
  • Excellent organizational and time-management skills.
  • Act as a reliable and supportive team member.
  • Excellent communication and interpersonal skills
  • Problem-solving and decision-making aptitude.
  • Experience with recruitment and procurement. 
  • Be able to conduct frequent travel to AAF projects sites in GOI and KRG.
How To Apply

How to Apply 

Applications including a cover letter and updated CV in English should be submitted to: before the 28th November 2021.


Please, include in your e-mail subject line “HR & Admin”. Any email without this subject line will not be considered. Submit your CV in PDF format.


Applications will be accepted and reviewed on a rolling basis until the position is filled. Only complete applications will be reviewed and contacted.


Stay tuned for further job opportunities by following AAF on Facebook.

Linkedid Twitter Share on facebook