Job Information HR & Administration Assistant NGO Information Job Information
Contract Duration
Governorate Erbil
Job Shift
Nationality Not Applicable
Working Hours Full Time
Posted 2020-05-12
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 1 Year
Required Travel
Job Status
No Of Jobs 1
Published Date 2020-05-12
Deadline Date 2020-05-25
[Erbil,Iraq ]


SWEDO is a Swedish non-profit, non-political, non-religious development aid organization that was founded in 1991 in Stockholm, Sweden. Having continuously operated in the Kurdistan Region ever since, SWEDO’s main priorities of work are construction and infrastructure activities, refugee and IDP initiatives, health, water, sanitation and hygiene, and capacity building.

Duties and Responsibilities:

  • Establish, manage, and maintain personnel files in an accurate and consistent manner;
  • Substantiates applicants' skills by administering and scoring tests where applicable;
  • Schedules candidate interviews by coordinating appointments with the relevant panel members;
  • Welcomes new employees to the organization and conducts orientation;
  • Provides payroll information by collecting time and attendance records;
  • Maintains and regularly updates attendance records and Timesheet of staff;
  • Submits employee data reports by assembling, preparing, and analyzing data and information;
  • Maintains employee information by entering and updating employment and status-change data;
  • Provides secretarial support by entering, formatting, and printing information; organizing work;
  • Maintains staff confidence and keeps human resource information highly confidential;
  • Prepares Employment contracts;
  • Enters all required data of all staff members into SWEDO’s HR system and policies;
  • Reviews all applications to vacancies; prepares candidate shortlists; participates in recruitment;
  • Keeps records and maintains all relevant correspondence, incoming and outgoing letters;
  • Creates and maintains filing and reference system as per SWEDO’s guidelines;
  • Drafts routine correspondence, letters, documents and forms related to SWEDO admin matters;
  • The HR and Admin Assistant may also be assigned other relevant tasks by his/her line manager(s).
Qualifications & Preferred Skills
  • Bachelor Degree in Business Administration or Human Resource;
  • At least one years’ experience in the same position or HR field;
  • Previous working experience with INGOs or humanitarian organization is highly preferred;
  • Fluency in English, Arabic and Kurdish Languages;
  • Proficiency in Microsoft Office, especially Word, Excel and Outlook email;
  • Strong organizational and problem-solving skills;
  • possesses strong cross-cultural communication skills, both written and verbal;
  • Able to work in a team and as individual;
  • Good management, administrative and communication skills;
  • Must be organized, able to multi-task, flexible, and able to work as a team and individual;
  • Be very flexible regarding time, tasks and responsibilities
How To Apply

Interested applicants must send their most recent CV to, Subject line must read: S-IR-VA-20060, HR & Administration Assistant, Erbil

Note: Applications not meeting the specified minimum requirements o received after closing date may not be considered. Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills.


Women are strongly encouraged to apply

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