Job Information HR/Admin Assistant - National Position NGO Information
Contact Name HR
Contact Email
Job Information
Contract Duration
Governorate Al Anbar
Job Shift
Nationality Not Applicable
Working Hours Full Time
Posted 2021-06-09
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 3 Year
Required Travel
Job Status
No Of Jobs 1
Published Date 2021-06-09
Deadline Date 2021-06-22
[Ramadi,Iraq ]

Position:                                            HR and Admin Technical Assistant

Grade:                                               4

Reports to:                                        HR/Admin Coordinator

Supervision of:                                    None

Duty station:                                      Anbar

Travel:                                              30%

Project number:                                 IQFP0000

Duration and type of contract: Until 31st December 2021with possibility of renewal depending on

Funding and performance


All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity, and accountability. These attitudes and beliefs shall guide our actions and relationships.


1.     Role and responsibilities

The purpose of the HR and Admin assistant position is to assist in the day-to-day implementation of HR and functions.


Generic responsibilities


  1. Comply with NRC’s HR and Admin policies and procedures
  2. Assist with the implementation and roll-out of HR and Admin policies, procedures and NRC standards at the Area level, support field offices on relevant issues
  3. Manage contracts for utilities – water/gas/electricity/internet and renew when
  4. Manage contracts for NRC Office and NRC
  5. Ensure proper filing of documents soft copy and hard
  6. Promote and share ideas for improvement of the HR
  7. Actively promote PSEA (Protection from Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by


Specific responsibilities


  • Responsible for maintaining accurate data in the Staff Database and casual worker’s database (HRM system, HR Agresso, excel database)
  • Responsible for proper documentation and filing (i.e personnel files, hard and electronic, timesheets, attendance sheets, overtime, leave requests etc)
  • Responsible to update personnel files in line with NRC SOPs and maintain personnel database and organize HR files in the online system as per SSD filing
  • Assist HR Coordinator in organizing seminars, meetings, and other events at
  • Coordinate between CO and AO for creating ID cards and health insurance for new
  • Update and maintain the organogram for the Area Office
  • Support the HR Coordinator in the advertising of new positions including on external websites and responsible for the timely and proper filing of recruitment documents


  • Supports in the booking and arranging of interviews
  • Ensure the office is equipped with essential items, stationery/drinking water/kitchen and office
  • Manage contracts for utilities for Offices and Guesthouses – water / gas / electricity / internet / fuel and renew when
  • Manage the lease agreements for NRC
  • Manage occupancy of GHs and ensure they are prepared for
  • Ensure staff receive monthly phone credit in a timely
  • Perform maintenance checks of the properties and ensure a good quality of maintenance is carried out where
  • Ensure GH are equipped with essential items at all times, Water, Soap etc
  • Provide support in procuring items as requested, raising necessary requests to the Logistics department, and following up on the purchases



Critical interfaces




Programm  staff, support staff



Legal or


Term of employment


  • Work closely with all HR staff in field offices to update lists and personnel files Scale and scope of the position



Qualifications & Preferred Skills



1.     Competencies


  1. Professional competencies


Generic professional competencies:

  • Experience in administration and/or utility
  • Previous experience from working in complex and volatile contexts
  • Fluent in English and Arabic is
  • University degree in Human Resources/Administration. (Technical College (Govt. approved) diploma also accepted)


Context/ Specific skills, knowledge, and experience:


  • Minimum of one year experience from working as HR and Admin assistant in a humanitarian/recovery context
  • Hands-on experience/skills in MS Office applications


  1. Behavioral competencies:


  • Planning and delivering results
  • Empowering and building trust
  • Communicating with impact and respect

Female Candidates are highly encouraged to Apply 

How To Apply

Interested and qualified candidates can apply for the position through below link:

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