Job Information Human Resource Officer NGO Information
Contact Name
Contact Email
Job Information
Contract Duration 9 Months
Governorate Basrah
Job Shift
Nationality National
Working Hours Full Time
Posted 2020-01-15
Requirements
Minimum Education Bachelor Degree
Degree Title specialization in HR
Minimum Experience 2 Year (Human Resource field)
Required Travel
Job Status
No Of Jobs 1
Published Date 2020-01-15
Deadline Date 2020-02-05
Location
[Basrah,Iraq ]
Description

Action Against Hunger is a global humanitarian organization committed to ending world hunger and recognized as a leader in the fight against malnutrition. Founded in 1979, Action Against Hunger delivers programs, in over 40 countries while committed to respect humanitarian principles as a non-governmental, non-political, non-religious and, non-profit organization. Our mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflict. Action Against Hunger intervenes in four main areas: Nutrition, Mental Health & Care Practices; Water, Sanitation & Hygiene; Food Security and Livelihoods; Advocacy and Raising Awareness.

 

Action Against Hunger is looking for Human Resource Officer in Basra.

 

Work place: Based in Basra city with frequent travels to ACF areas of intervention.

 

Type of contract:  9 months Fixed-Term contract with possibility of extension.

 

Working Hours: Full Time Contract of minimum 40 hours per week up to a maximum of 48 hours per week

 

Monthly Gross Salary:  2,296,690 IQD

 

Benefits: Monthly Transport Allowance (130,000 IQD) + Medical Insurance + End of Year Benefit (30% of basic salary per year) + 24 days per year of annual leaves.

 Purpose of the position:  In charge of the Bases’ Administrative HR ,In charge of Supporting all Human Resource Activities at Base Level  primarily by Ensuring Recruitment and facilitating Staff Career Development.

 Specific Objectives:

Objective/Assignment 1 : Ensure and Follow up on the Base Payroll and Administrative Activities

Responsibilities and Tasks:

  • Ensure monitoring of salary advances, overtime, leaves (etc…) and equipment loan to staff
  • Ensure that all documents and information for the preparation of the monthly payroll are ready and obtained
  • Ensure that the HR database and payroll are regularly updated and prepared on time
  • Ensure that the HR database and payroll are sent and validated by the base HR/Admin Manager
  • Ensure that the payslips are edited and verified on time
  • Ensure that payslips are given to the HR/Admin Manger for validation and signature
  • Ensure that employment contracts, amendments and end of probation periods, end of contract notices are followed up upon and prepared on time
  • Ensure that HR/Admin Manager is alerted/Informed of the staff’s end-of-contract dates one months in advance
  • Ensure that all documents are sorted and classified in the employees’ individual HR files and periodically check that all files are complete

 

Objective/Assignment 2 : Facilitate, Participate in and Assist Recruitment and Hiring Activities of the Base

Responsibilities and Tasks:

  • Participate in the coordination of Job Openings with the HR/Admin Manager and the Recruiting Managers: ensure that Recruitment Requests are validated by HR and Finance and that all necessary and requested documents have been completed and are received by HR Dpmt. (RR, JD & Tests)
  • Write job Offers and publish Job Vacancies on relevant media support (Newspapers, offices, websites, etc….)
  • Organise and Follow Up upon the recruitment process in co-operation with the HR/Admin Manager, the Recruiting Manager and the Job-Seeker:
  • Prepare Recruitment Files: Sort, Long-List and File received applications
  • Follow-up on applications, Contact the Short Listed Applicants given by the Recruiting Manager, Schedule Appointments, organize Test & Interview Sessions
  • Ensure the communication with the applicants and candidates: in charge of Replies
  • Participate to the Job Interviews
  • Sort, file and archive Short Listed Applicant’s with Resumes, Tests and Interview Grids
  • Lead and conduct monthly induction sessions for the new employees
  • Ensure On-boarding process of new employees: greet, welcome and inform new employees of ACF HR policy (CSB & IR), administrative issues and ACF activities
  • Ensure that ACF identity card, JD & Contract are ready and that Personal Files are complete and prepared
  • Suggest Improvements in recruitment sourcing
  • Ensure contacts with local employment organisations in cooperation with HR Manager and Coordination HR

 

 

Objective/Assignment 3 : Ensure that the Employee’s Social Benefits are applied according to ACF’s HR policy

Responsibilities and Tasks:

 

  • Ensure that new employees have undergone a “fit for work” medical visit
  • Ensure that new employees have declared their dependants with appropriate documentation
  • Ensure that new employees have declared and registered their legal successors with ACF and toward Designated External Office(s) - (in case of accident or death)
  • Ensure that employees get their social benefit entitlements: Payment of Temporary and Specific Allowances/Specific Benefits (Relocation, Wedding, Birth, Death Allowances, etc…..)
  • Ensure monthly social security contribution payments or insurance payments have been made (only if applies)
  • Ensure that any employee who has a work accident is immediately examined by a doctor: Ensure to receive the doctor’s accident report
  • Ensuring that work accidents are reported in written in the next 48hrs max: Participate in prepare work accident reports in cooperation with Manager and HR/Admin Manager (Field Co & HR HoD must be informed in case necessary measures needs to be taken in case of death or end of contract for example).

 

Objective/Assignment 4 : Participate in the Career Development of the staff

Responsibilities and Tasks:

  • Assist in Sensitizing on Appraisal Process: Inform and explain to Managers, HoPs, Team Leaders and employees how to conduct an appraisal in cooperation with HR/Admin Manager (Prepare all the relevant documents needed for the appraisals, make them available to managers and staff: Resume, JD, Action Plan & Previous Appraisals)
  • Follow Up on employee’s appraisals: Ensure that all the employees of the base are appraised with each new manager and at least once a year by informing the managers of the appraisal dates to come
  • Collect the appraisals and follow up on their outcomes:
  • Salary and Level Progression Requests: Submit the requests to HR/Admin Manager and inform the employee about the decision
  • Ensure Appraisals are properly filled with clear specification about Skills Development Needs and Training Needs
  • Ensure payroll and personal files are updated with appraisal dates and Archive all appraisals
  • Contribute to the preparation and set-up of the yearly training plan:
  • Collect all training needs and requests from the appraisals and manager requests
  • Report and Compiling them in a Training Requests excel Document
  • Identify Individual and Collective trainings and liaise with Managers
  • Identify local training centres that would be relevant and collect the prices

 

Objective/Assignment 5: : HR/Admin Team Supervision

Responsibilities and Tasks:

  • Supervise and support the HR Assistant/Technician (if any and if direct manager)
  • Supervise the Office keepers and Office Cleaners (if no HR Assistant)
  • Follow up on their work planning and action plan/activity planning if any
  • Monitor the equipment and material they need in order to do their work by ensuring equipment and material are safe
  • Conduct the HR Team appraisals with the support of HR/Admin Manager
  • In charge of Purchase Requests for the office (Monthly, Quarterly, etc…..) - if no HR Assistant

 

Objective/Assignment 6: Participate and contribute to the Base HR Communication and HR Organization

Responsibilities and Tasks:

  • Assist the HR/Admin Manager in the implementation and communication of ACF’s HR policies and processes
  • Assist the HR/Admin Manager in the internal communication of HR issues, and conciliation with the staff
  • Assist in organizing general HR meetings with the staff or specific HR meeting with Staff representatives and assist in writing the minutes
  • Consolidate and report Staff Requests to HR/Admin Manager
  • Assist in Consolidating Base Monthly Organizational Chart

If needed and/or requested collect international staff time-sheets, R&R and leave requests

  Objective/Assignment 7: Provide assistance in solving administrative issues in the country and act as an Facilitator towards local Authorities in relation to HR if needed and/or requested

Responsibilities and Tasks:

  • Translate official written documents or conversations in Kurdish, Arabic or English related to HR activities
  • Drop, follow and obtain legal administrative documents related to HR Activities
  • If needed and/or requested participate in the registration and follow-up of national and international staff visa/residence applications and Asayesh Registrations
  • Any other tasks relevant according to the above-mentioned position and given by the line manager applies.
Qualifications & Preferred Skills

 

 

Qualification/Degree/Level of Studies

Bachelor’s Degree minimum required with specialization in HR preferred or Professional Training/Certificate in Human Resources

Professional Experience

2 to 3 years of experience in the Human Resource field

Experience in Recruitment, Administrative Employee Follow Up, Training and Career Follow Up & Development

Technical Skills

Local Labour Law Knowledge, Knowledge about recruitments process, interviews and boarding, Knowledge in Training and Career development, Understanding of Compensation and Benefits policies

General Skills

Professionalism – Good organizational Skills – Very Good Communication and Mentoring/Training Skills -  Very High Sense of Confidentiality 

Language Skills

Written and Spoken English : Mandatory

Written and/or Spoken Arabic: Considered an Asset

It Skills

Very good knowledge and experience with MS Office, Especially Excel

Other Requirements

Demonstrated experience and/or personal commitment to promoting gender equity and equality.

How To Apply

Closing Date : Wednesday 5th of February 2020

 Qualified candidates must submit a Cover Letter and a Resume (CV) including 2 professional references and a copy of any relevant Certification/Degree and a copy of National ID and/or Residency Card to  

recruitment-ba@iq-actionagainsthunger.org.

 

Please indicate the job reference number: BAS/HR/03/012020, in the e-mail subject line.

Action Against Hunger encourages female candidates to apply.

 

Due to the volume of applications we receive, we will only contact short-listed candidates for further screening.

Please note that the final candidates will be subjected to security screening and positive references.

For more information please visit our website: http://www.actioncontrelafaim.org/en

 

 

 

 

 

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