Job Information Human Resources Officer (Re-Advertised) NGO Information Job Information
Contract Duration 6 months
Governorate Erbil
Job Shift 8:00 to 5:00
Nationality Not Applicable
Working Hours Full Time
Posted 2019-09-25
Requirements
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 1 Year
Required Travel
Job Status
No Of Jobs 1
Published Date 2019-11-07
Deadline Date 2019-11-14
Location
[Erbil,Iraq ]
Description

Previous candidates who applied from 25th of September till 7th of October are encouraged to apply again.

 

Overall purpose

 The Human resources Officer (HR officer) is responsible for any human resources and administrative tasks under supervision of the Human Resources Coordinator

Responsibilities and scope of duties

Ensure the HR management of the staff, in compliance with national rules and the donor and Première Urgence Internationale procedures, under supervision of the HR Coordinator

Contribute to HR management of the mission

Ensure the respect and development of HR policy

Ensure preparation of monthly payment of salaries, under supervision of the  HRCo.

Specific goals and related activities

1.         ADMINISTRATIVE MANAGEMENT OF THE STAFF

  • Record absences in the HR database
  • Guarantee the administrative management of expatriates within the Première Urgence Internationale mission (file, visa, plane tickets, residencies...)
  • Ensure archiving and monitoring of individual folders and deliver all documents relative to the professional life of Première Urgence Internationale employees
  • Check dates of employment contracts and inform the HR Coordinator when they are due to expire
  • Participate in the monitoring of work contracts on the base
  • Contribute to the follow-up of annual appraisal
  • Keep an organisation chart updated for the bases
  • Assist the HR Coordinator in the organisation and conduct of meetings with personnel representatives
  • Participate in the application of policies relating to salaries and benefits for Première Urgence Internationale
  • Collect the necessary information to monitor changes in the cost of living.
  • Keep informed of all bills and changes associated with employment law, employment in general, and staff training.
  • Provide the information and statistical data required for drawing up budgets and salary costs.
  • Forward updates, regarding all expatriate and local staff and their contract terms (dates, position, monthly allowance);
  • Keep track of the days off and all other kinds of leaves for the national staff and to make sure the process is respected;
  • Keep informed of all bills and changes associated with employment law, employment in general, and staff training.
  • Receive each week the attendance sheets for each department, review them and control that we have the documents (leave request, sickness certificate…).

2.         ADMINISTRATIVE MANAGEMENT OF THE MISSION (Liaisoning with Government)

  • Ensure physical and IT archiving, as well as securing administrative document
  • Follow the date and prepare the external inspection (Ministry of Labour, Donors, etc)
  • Managing the residencies, annual registration of PUI, and tax payments in KRI.
  • Become representative of PUI in government offices of KRI (Residency Office, MoI, DNGo, and Tax Office) with support of Admin Assistant if needed. 

3.         RECRUITMENT POLICY

  • Ensure that the recruitment policy is implemented and respected
  • Publish the announcement online and to receive CVs. 
  • Ensure that all the recruitment document (selection  grid, comparative table, technical tests) are available in all the files;
  • Assist the HRCo in the recruitments and help holding interviews when needed
  • Guarantee that procedures for recruitment and terminating contracts are adhered to
  • Welcome and participate in administrative briefing of new personnel expatriate and national staff
  • Prepare new employment contracts with support of Admin Assistant
  • Inform new employees about internal regulations
  • Draw up administrative documents relating to employment contracts.
  • Prepare and/or gather supporting documents related to each local staff contract : Première Urgence Internationale card, ID and driving license copies, blood type justification, certificates;
  • Help preparing local staff contracts and agreements (new recruitment, contract extensions or renewals) and ensure each staff is aware of contract terms and conditions.

4.         PAYMENT

  • Update the HR DataBase with monthly attendance;
  • Prepare the payroll at the end of each month;
  • Update the Salary database every time a change arise.
  • Compile and verify monthly the information entered by bases in the HR data base.
  • Fill monthly the information in the HR data base.
  • Issue pay slips and organize with the finance officer the payment of salaries after approval by the HRCo. 
  • Calculate taxes and duties and create pay records for the relevant organisations.

5.         OTHER DUTIES

Ensure the confidential information that is dealt with the course of the work remain  within the Admin and Finance department only and are not shared within or outside Première Urgence Internationale.

Qualifications & Preferred Skills

Required knowledge and skills

 

Required

desirable

 

Education / Training

 

  University degree in administration

 

 Human resources certificate

 

Professional experience

  Minimum 1 year experience in human resources

 Experience with NGOs

 

 

Knowledge and skills

 

 

   Writing skills

   Analytical skills

  Pedagogical skills

 Ability to work with international people

 Ability to work in unstable circumstances

 

Languages

       English

       Arabic

      Kurdish 

 

X

 

X

 

 X

 

 

Software

Pack Office

Excel

 

 

 

 

 

 

Required Personal Characteristics (fitting into team, suitability for the job and assignment/mission)

 

  • Good relational capacities
  • Responsiveness
  • Well organized
  • Team spirit
  • Training skills
  • Ability to take initiative to deal with difficulties encountered in daily work and suggest improvement
  •  Autonomy, neutrality

 

Other

 

  • Motivation to help people in need
  • Conflict resolution and diplomacy experience
  • Good communication and diplomacy skills to manage relationship in potentially tense situations
How To Apply

APPLICATION PROCESS

In order to submit an application, all candidates are invited to fill the following google form by clicking on the link below:

https://goo.gl/forms/XFAAHEBeOLopEXN62

Premiere Urgence will proceed to the preselection of candidates on a rolling basis and reserve the right to close the advertisement as soon as a candidate is identified for the position. Therefore, you are kindly invited to submit your application as soon as possible.

Kindly note that all applications received by email or by paper will not be considered. Only those submitted through the application link will be processed.

Premiere Urgence International thank you for your interest in the organization.

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