Job Information Information Management Advisor (IM Advisor) NGO Information Job Information
Contract Duration 6 months
Governorate Erbil
Job Shift 8:00 to 5:00
Nationality Not Applicable
Working Hours Full Time
Posted 2018-12-30
Requirements
Minimum Education Bachelor Degree
Degree Title Computer Science
Minimum Experience 3 Year
Required Travel 25%
Job Status
No Of Jobs 1
Published Date 2019-07-18
Deadline Date 2019-08-30
Location
[Erbil,Iraq ]
Description

1-      GENERAL OBJECTIVE

The Information Management Advisor will be the technical referent for the 5 bases in Iraq. She/he will be responsible for developing and leading the IM strategy of the mission in conjunction with the MEAL Coordinator and for implementing the IM strategy within bases. Her/his technical guidance and support should assist in the development of a strong information management unit throughout the mission who are able to process and analyse data collected from the field in support of MEAL units.

The Information Management Advisor will work under the direct supervision of the MEAL Coordinator in the Coordination Unit based in Erbil with travel to bases as needed.

 

2-      RESPONSABILITIES AND TASKS


Roles and responsibilities                 

  •   Information management: She/he will ensure development and implementation of IM strategy at mission level;

  •   Human Resources: She/he will enhance the capacities of database officers and provide support to  achieve their  assigned task as detailed in job descriptions.

  •   Logistics and Administration: She/he will oversee the logistic and administrative duties related to information management activities under his/her responsibility.

  •   Strategy: She/he will develop a new strategy with support from the MEAL Coordinator focusing upon the review and harmonization of the bases IM units in order to enhance information management in the mission.

 

specific objective and linked activities



1.       Mission Level Design and Supervision of Information Management Activities

 

·         Leading the development of an information management strategy in accordance with PU-AMI policies;

·         Specifying information management systems for different operational departments;

·         Design information systems and associated procedures;

·         In support of the MEAL Coordinator, lead and design MEAL related IM activity within the bases,

·         Develop mission level data analysis, reporting and technical templates for IM and MEAL;

·         Harmonize base level databases in accordance with stated strategy;

·         Develop in conjunction with MEAL Coordinator a migration plan for existing and new data;

·         Design analysis templates for assessments and surveys with the MEAL Coordinator based on harmonized templates;

·         Lead base level and mission level electronic archiving and backup systems;

·         Where possible harmonization of the teams within the bases to encourage equal operating of database teams;

·         Suggesting adapted ways of tracking projects with quality data based on the development of monitoring activities and systems by the MEAL Coordinator;

·         Developing SoPs in line with the new strategy and ensuring adherence throughout the bases.

 

 

2.       Advising Database Officers

 

·         Advising Database Officers to assist them in further developing base level data systems;

·         Providing technical support to the teams when needed for recruitment processes, development of technical tests and job descriptions in conjunction with the MEAL Coordinator;

·         Identifying needs for technical training and developing training tools;

·         Supporting the IM structures within the bases and enhancing the overall output of the teams;

·         In support of the MEAL Coordinator, assisting the communication and working relationships within the MEAL team and with programme teams.

 

3.       Developing and Implementing Advanced MEAL and IM Activities

 

·         Technical support and contribution to the development of analysis and reporting templates;

·         Providing technical opinions regarding the development of indicators and other MEAL technically related outputs;

·         Supporting the technical development of MEAL through all bases.

 

4.       Capitalization/Institutional Knowledge Building

 

·         Capitalize on previous lessons learnt at base level in order to design and lead trainings for IM capacity building amongst base teams;

·         In coordination with the MEAL Coordinator to identify key aspects of the MEAL and IM working relationship and data management to highlight areas of weakness that require stronger working systems in place to develop them with the MEAL teams in each base;

·         Design and leading training in line with new job descriptions for enhanced capacity amongst the MEAL teams.

 5.     External Representation and Reporting

 

·         Participate in the Information Management Working Groups;

·         Participate and support network development between agencies for enhanced use of databases and IM outputs;

·         Participate in meetings and other WG as requested by the MEAL Coordinator;

·         Monitor and follow IM developments within Iraq and to bring those best practices back into the mission;

·         Participate when needed in the development of proposals.  

 

6.       Geographical Information System

 

·         Develop and support GIS production at base level, for later publication at Coordination level;

·         Create comprehensive maps that represent base level data collected for mission level presentation.

·         Train field staff on GIS technic / software

 

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

3- Department’s priorities

  • Creation of an IM strategy at mission level

  • Enhancing the data management system in the mission

  • Provision of technical support to the teams in a timely manner

  • Producing mission level analysis of data available for publishing

Qualifications & Preferred Skills

MANDATORY REQUIREMENTS

 

  • Language skills: Fluent in Arabic, Kurdish and English (speaking/reading/writing);

  • Education degree: University degree or Technical diploma in Computer Science;

  • Work experience: 3 years’ Experience in NGOs/private companies in IT;

  • Knowledge & skills: Good management capacities and team leadership spirit / Ability to manage priorities and take initiatives  / Accountability and timely delivery;

  • Computer skills:

  • Computer hardware and software troubleshooting and configuration;

  • Software installation;

  • Excellent knowledge of Excel and Access (Data manipulation and report generation);

  • Good Knowledge of networks;

  • Familiar with windows systems and applications;

  • Good knowledge of MS-SQL;

  • Familiar with ASP.Net environment;

  • Good knowledge of GIS softwares

  • Other:

  • Pedagogical skills;

  • Good knowledge of humanitarian actors and donors.

 

ASSETS

  • Interest:

    • Strong humanitarian motivation

  • Transversal skills:

  • Well organized and attention to details;

  • Reliable and rigorous;

  • Ability to analyze and suggest improvement;

  • Autonomy, neutrality, hard worker;

  • Able to manage stress and pressure;

  • Ability to work within a team.

How To Apply

APPLICATION PROCESS

In order to submit an application, all candidates are invited to fill the following google form by clicking on the link below:

https://goo.gl/forms/qtbpith5pOu32Fok2

Premiere Urgence will proceed to the preselection of candidates on a rolling basis and reserve the right to close the advertisement as soon as a candidate is identified for the position. Therefore, you are kindly invited to submit your application as soon as possible.

Kindly note that all applications received by email or by paper will not be considered. Only those submitted through the application link will be processed.

Premiere Urgence International thank you for your interest in the organization

Linkedid Twitter Share on facebook