Job Information Logistics and Security Coordinator NGO Information Job Information
Contract Duration 10 Months
Governorate Erbil
Job Shift Day
Nationality National
Working Hours Full Time
Posted 2020-06-30
Requirements
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 3 Year (2-3 years’ work experience with an international NGO in Iraq)
Required Travel 50%
Job Status
No Of Jobs 1
Published Date 2020-06-30
Deadline Date 2020-07-12
Location
[Erbil,Iraq ]
Description

JOB DESCRIPTION:

Position:

Logistics and Security Coordinator

Duty station:

Erbil (mission to Sinjar may be requested)

Reports to:

General coordinator for operations

Technical and working relationship:

General coordinator for infrastructure, Logistics coordinator, Medical Coordinator

Starting date:

01/08/2020

 

 

About La Chaîne de l’Espoir:

La Chaîne de l'Espoir (LCDE) is a French non-for-profit association founded by Professor Alain Deloche in 1994 and currently chaired by Doctor Eric Cheysson. This international aid association is independent and impartial. It works in situations of poverty and exclusion, conflict and disaster. La Chaîne de l'Espoir was formed by a network of medical and surgical expertise. As a key player in the health sector, it is committed to providing medical treatment and education to children who need it most. It also supports the health systems in the countries in which it intervenes, by building and equipping structures adapted to the local context.

 

LCDE in Iraq:

LCDE is implementing programmes in Sinjar that aim at rebuilding the healthcare system that was previously destroyed, contributing to the early recovery and stabilization of Sinjar District.

The 1st programme aims at supporting the primary health care centre of Sinjar by building and equipping an operation theatre. A second phase (yet to be launched) consists in recruiting and managing a team to run the operation theatre.

The 2nd programme aims at building the Sinjar French Medical Institute (a modular hospital). The SFMI will provide health care to men, women and children of all ages. It includes a mother and child unit, and will also be designed to include outpatient consultations, medical imaging, a laboratory, a pharmacy as well as the hospital's first logistics and energy premises.

All programmes are supported by the Iraqi Ministry of Health (MOH) and the French Government through its Centre of Crisis and Support (CDCS). The SFMI programme is also supported by the Madad Fund of the European Union for the equipment.

 

General scope of the position:

The right candidate will have proven logistics, procurement and security management experience with NGOs in Iraq. The position comprises procurement, logistics and security tasks. LCDE is looking for a hands-on team player who exercises independent judgment while performing logistic duties and demonstrates capacities to implement, assess, and maintain strong systems and procedures. Together with the General coordinator for operations and the General coordinator for infrastructure, the Logistics and Security Coordinator determine LCDE’s logistic and procurement global strategy in the country and manage the logistic staff daily.

In addition, the candidate will manage the security and safety of the country office. S.He will develop, implement and monitor appropriate measures within the frame of LCDE’s operations in Iraq and according to LCDE’s protocols, standards and procedures in order to participate in LCDE’s risk reduction strategy in Iraq.

 

Under the management of the General coordinator for operations, s.he will manage a team composed of assistant/drivers and cleaner.

 

Essential duties and responsibilities:

The Logistics and Security Coordinator handles the following activities.

 

  1. Facility management
  • Be responsible for the proper functioning of LCDE’s offices, guest house and warehouse at every level: security, safety, cleaning, general maintenance, local insurance, layout and comfort.
  • Manage all the staff dedicated to Facility Management: cook, cleaner, watchmen…
  • Manage all the contracts and suppliers related to general maintenance and daily supply such as: electricity, stationery, air conditioning maintenance, food etc.
  • Ensure proper follow up of HR movements between LCDE’s different sites, and welcome visitors from abroad in coordination with HQ or a travel agency.
  • Be responsible for IT (if need be with the support of HQ’s IT manager) at the requested security and safety level: implement LCDE’s IT procedures, ensure the good functioning of all devices, follow up phone and internet contracts, organize and control digital archiving.

 

  1. Procurement
  • Be responsible for all the procurements for the projects and the office, in time, and according to the better value for money principle.
  • Optimize sourcing (local, regional or international) considering price, quality, lead time and security/safety or custom clearance issues.
  • Negotiate with the suppliers to obtain the most beneficial conditions for the projects and/or the office (delivery, price, incoterm, payment terms, guarantee etc.) and draft procurement contracts before legal /HQ validation.
  • Implement LCDE’s and /or donor’s procurement policies and procedure.
  • When relevant, negotiate framework agreements to reduce procurement costs.
  • Ensure the procurement files eligibility and appropriate archiving.
  • Trains teams (admin, project and log) on procurement procedure.
  • Update procurement and supplier’s database, and maintain contact with other NGOs to increase his.her knowledge and analysis of the different markets.

 

  1. Stock management
  • Be responsible for the efficient management of the office and project stocks: In/Out movements record, storage conditions, security, out-of-stock prevention.
  • Ensure LCDE’s or donor’s stock management procedure implementation.

 

  1. Equipment Management:
  • Be responsible for the good management of all the project and office devices: inventory, corrective and prevention maintenance, allocation follow up etc.
  • Ensure LCDE’s or donor’s equipment management procedure implementation, from the purchase to the final donation/transfer of assets or inventory exit.

 

  1. Fleet Management:
  • Ensure that the fleet available for the office and the project is adequate and constantly operational.
  • Implement and control LCDE’s fleet management procedure (security and safety, maintenance and fuel consumption follow-up).
  • Manage fleet costs and contracts (car or truck rental, fuel, insurance).
  • Follow up movements.
  • Recruit, manage and control drivers.

 

  1. Freight and transportation:
  • Manage all the inland transportation (technical organization, loading/unloading, document management, security)
  • Manage international freights with HQ, custom and forwarding agent.
  • Follow-up taxes exoneration.

 

  1. Security and safety Management:
  • Ensure that all the equipment, tools, stock and systems related to security are constantly operational, and that the staff is regularly trained to use them.
  • Assess program activities and their impact on staff security and safety and make recommendations to reduce staff vulnerability.
  • Develop and implement a security and safety training plan for all staff. Develop and apply an evaluation processes to determine that training competencies are met.
  • Keep LCDE security and safety procedures updated and communicated to all national and HQ staff.
  • Maintain an up-to-date security plan consistent with the organisation’s standards and ensure that all national and HQ staff are familiar with its content.

 

  1. Internal control:
  • Liaise with HQ’s Institutional Funding Manager to prepare mandatory reporting to donor, and audits on procurement and logistics.
  • Liaise with HQ’s Head of Internal Audit for ad-hoc audit on logistics and procurement procedures.
Qualifications & Preferred Skills

Qualifications:

Education:

A certificate or degree in logistics, procurement, supply chain management, operations management, business administration, management or equivalent is required.

 

Work experience:

2-3 years’ work experience with an international NGO in Iraq in a similar logistics and security position is preferred.

A solid experience in operations and security management at field level (at least two years) is desirable.

 

Languages:

Good verbal and written communication skills in English and Arabic.

Knowledge of Kurdish is desirable.

French is an asset.

 

Personal qualities:

  • Adherence to humanitarian principle and LCDE’s code of ethics;
  • Strong security context analytical skills and in-depth knowledge of Northern Iraq;
  • Excellent organizational and communication skills with exceptional attention to detail;
  • Strong time management skills;
  • Knowledge of the various local contacts;
  • Ability to work independently and collaboratively;
  • Patience, flexibility and capacity of adaptation;
  • Computer proficiency in Microsoft Office Package;
  • Capacity to travel, especially to Sinjar;
  • Good interpersonal skills;
  • Demonstrated capacities to work with colleagues.

 

Contract conditions:

  • Duration of contract: 10 months with possibility for renewal
  • Salary range: according to profile and experience
  • Position based in Erbil with mission to Sinjar.

 

How To Apply

How to apply:

Applications comprising a cover letter and a CV with at least two references should be addressed to LCDE recruitment team with the subject:

“Recruitment LCDE – Logistics and Security coordinator-Iraq”,

by email to: recrutement@chainedelespoir.org

Only shortlisted candidates will be notified.

Deadline for application: 12/07/2020

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