Job Information Logistics Assistant NGO Information Job Information
Contract Duration 6 Months
Governorate Erbil
Job Shift
Nationality National
Working Hours Full Time
Posted 2019-12-09
Requirements
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 1 Year
Required Travel
Job Status
No Of Jobs 1
Published Date 2019-12-09
Deadline Date 2019-12-23
Location
[Erbil,Iraq ]
Description

Assignment

  • Under the direct supervision of the Logistics Officer or Supervisor, he is responsible for one or several sub-functional areas. He is mostly in charge of all matters related to ACTED’s assets, inventory and stock management.

Functions

 

  1. Support on local procurements
  • Produce and dispatch weekly the Order Follow Up
  • Produce OF, Proc memo, PO on request

 

  1. Overall management of the assets of the area
  • Handover assets to new comers and collect signed reception sheets
  • Tagging of all assets
  • Responsible for the maintenance and repairs of ACTED’s asset
  • Link and report to the capital for consolidation of the asset list
  • Link with finance for tracking donors of assets
  • Produce the Monthly Asset Follow-Up (Form A.MGT-04, From A.MGT-05)
  • Prepare the Other Property Follow Up (Form A.MGT-06)

 

  1. Inventory
  • On a quarterly basis, a physical inventory of the assets must be done with a complete update of all files. It must be signed by coordination.
  • In case of loss, damage or donation of any assets, the “out of inventory form” (A.MGT-03) should be completed and signed by logistics and coordination
  • Monthly Stock Inventory Report (consolidated per project) to produce for the 8th

 

 

 

  1. Stock Management
  • Update on a daily base the computerised stock inventory
  • Random visit and controls of ACTED warehouses
  • Train storekeepers on the right usage of stock cards (STO-01) and stock requests (STO-03)
  • Produce the Monthly Stock Inventory Report (STO-02)and the Store/Warehouse Inspection Sheet (STO-04) – point 6.7 of the log manual

 

  1. Communication Follow Up (Chapter 7 of the manual)
  • Prepare monthly phone allowance according to policy in place
  • Ensure with the IT/Database coordinator an efficient Internet access for all area ACTED offices
  • Prepare a COM-02 Monthly communication cost report by the 10 of each month

 

  1. Provide any support for the good functioning of ACTED Logistics department whenever requested by ACTED Management.
Qualifications & Preferred Skills
How To Apply

Interested candidates can apply via the following link:

https://docs.google.com/forms/d/e/1FAIpQLSeTKbMTX4xmb7ptnxkl0Ql8RVjIRKGMu4xnJZnarlXgpndEhg/viewform 

Only shortlisted candidates will be contacted.

Only CVs in PDF format will be accepted.

Incomplete applications will not be considered.

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