Procurement Officer is responsible for the overall procurement unit deliverables, with primary focus on timely acquisition and delivery of project input, equipment and services.
the position includes frequent field visits to Zummar/Mosul sites.
Processes the requisitions sent by the requester in accordance with the Procurement Manual in force by sending, preparing and collecting all the supportive documentations and evidences (RFQ, PBS, organizing tender committee, run Bridger Insight, GRN, SRN, VRT…) to ensure compliance with the International Medical Corps’ internal and relevant donors’ procedures, rules and regulations.
Pro-actively coordinate with requester to develop procurement solutions, infuse customer service satisfaction approach within the department, feed other departments with relevant procurement information and data useful to enhance project deliverables.
Educate and support requester to ensure timely submission of approved PRs with sufficient details (specification, Scope of Work…) and realistic delivery target date as per the Service Level Agreement for local procurement in force.
Responsible for the timely delivery and regular feedback on procurement process to requester (including progress of procurement planning and progress of individual procurement requisitions).
Remain updated of internal and donor procedures, attend to refreshment and training activities delivered by the Senior Procurement Officer and/or Country Procurement Coordinator.
ANALYSING & REPORTING
Regularly carry out market analysis, collect from potential suppliers: relevant documentation such as registration, tax certificates, owners’ ID, past contract references, invite most-technically-sound program personnel to conduct documented technical assessment, evaluate supplier’s capacity.
Track and record suppliers’ performance based on in country agreed indicators (quality, effectiveness, efficiency, payment terms, flexibility…).
Documented under-performance of suppliers is reported and taken into account during bidding evaluation process.
Seek technical advice/support, orientation and guidance from the Senior Procurement Officer to perform duties in efficiently manner.
University degree in Business/Trade, Supply Chain, and Management or related field.
At least 2 years of experience in logistics and/or Supply Chain at officer level in private or/and humanitarian sector.
Proficiency in English & Arabic languages is required, Ability to produce reports in English
Good organizational and problem-solving skills, with an analytical approach
Good interpersonal, management and leadership skills
Evidence of ability to work in a participatory manner with staff to assess needs, implement and monitor activities
Negotiation, interpersonal and organization skills
Proficiency with MS Word and Excel.
Please send your English CV to IMC email:
Please indicate the Title of the position in the Subject line.
**CVs without subject line "Procurement Officer" will not be considered.
Links to CVs will not be taken into consideration.
**Only shortlisted candidates will be contacted.