Job Information Project Manager NGO Information
NGO Name Oxfam
Contact Name
Contact Email
Job Information
Contract Duration 12 Months
Governorate Maysan
Job Shift
Nationality National
Working Hours Full Time
Posted 2020-05-23
Requirements
Minimum Education Master Degree
Degree Title
Minimum Experience 4 Year
Required Travel 50%
Job Status
No Of Jobs 1
Published Date 2020-05-23
Deadline Date 2020-06-05
Location
[Baghdad,Iraq ]
Description

Together we can beat poverty for good. Will you join us?

 

Project Manager

Missan Iraq

 

 

Closing date:               - 05th June 2020

Telephone Interviews - TBC

Interview date:            - TBC

Vacancy reference:    - INT6574

 

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

 

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

 

 

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

 


Shaping a stronger Oxfam for people living in poverty.

About oxfam

 

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

 

our team

 

Oxfam’s programme has been established in 2014 in response to the ISIS conflict in Iraq. Oxfam implemented activities during the past few years was built around the delivery of 3 main areas: A) Lifesaving humanitarian assistance b) Recovery assistance, and C) Promotion of Women Rights.

 

  • Lifesaving humanitarian assistance: to newly displaced populations residing in camps or host communities. The bulk of this work was done around the Mosul Operation with activities implemented in the governorates of Erbil, Salah Al Din, Anbar, Diyala and Ninewa. Activities included: Establishment/rehabilitation of safe water (boreholes, repair of infrastructure); Emergency water supply (distribution of water through trucking and bottled water); Setting up water tanks and networks in camps; Distribution of hygiene items; construction of latrines; Multi-purpose Cash Assistance (MPCA), Cash for Work opportunities inside the camps to allow construction work and solid waste management; and Distribution of emergency winterisation kits.

 

  • Recovery assistance: to returnees, local host communities and IDPs to recover from the post-conflict and to cope with protracted displacement. The main activities implemented under these areas of work include: Rehabilitation of water infrastructure; Supporting local authorities to rehabilitate essential public services (schools and hospitals); Grants to returnees to recover damaged businesses; Provision of livestock to support farmers; Cash for Work opportunities contributing to income for vulnerable families and supporting rehabilitation of infrastructure of public interest (irrigation canals, main roads).

 

  • Promotion of Women Rights: through contributing to the implementation of the National Plan for 1325 UN Resolution, and economic empowerment of women through provision of training and grants to establish/rehabilitate businesses.

 

In order to serve these three objectives, Oxfam work aimed to integrate the following key sectors together for every intervention in a given location:

 

  • Water Sanitation and Hygiene
  • Emergency Food Security and Vulnerable Livelihoods
  • Non-food-Items and Shelter
  • Protection of lives and rights of civilians
  • Gender Justice
  • Monitoring, Evaluation, Accountability and Learning
  • Advocacy and Media work

 

job purpose

 

The Project Manager position will lead on and is accountable for all the programmatic, management and coordination aspects of livelihood and economic recovery project. As a key role within the Oxfam Iraq Country program, the position will be based in Missan. He/she will oversee effective management and relationships with relevant internal and external stakeholders, especially with the government line departments, manage the interventions throughout the project cycle, including budget management (expenditure planning and expenditure monitoring), lead in preparing and developing high-quality program plans, including Monitoring, Evaluation, Accountability and Learning (MEAL) and procurement plans, progress and donor reports, ensure appropriate monitoring and project quality, and enhance internal and external learning and representation.

core details

Location:

Missan with travel to Baghdad

Salary:

 

As per Oxfam Salary scale

Internal Grade:

C2

Division

Iraq

Job Family:

Programme

Contract type:

12 months

 

Hours of work:

 

 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage

This role reports to:

Deputy Country Director

Staff reporting to this post:

Project Officers

Annual budget           for the post:

N/A

Key relationships/interactions:

EFSVL & Cash Advisor

Screening checks:

All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.

 

References:

Should you be successful and not already employed by Oxfam GB, we will require minimum of two references covering five years of employment history.

 


 

key responsibilities

 

Project Management and Coordination

  • Work closely with relevant government departments, specially Missan Governorate, in overall implementation of project activities. This will include regular meetings with line departments to agree on work plans, technical assessments, developing technical designs, etc.
  • Maintain good working relationships with relevant government departments, donor representatives, private sector actors, and other key project stakeholders and ensure Oxfam interest is presented at all level.
  • Take overall project management leadership and responsible to carry out implementation of project activities within approved project plans, budget, and duration.
  • Provide project management and operational support to project team to run the project activities effectively and efficiently.
  • Ensure project deliverables are achieved as stipulated in project design maintaining the Oxfam’s program quality standards and expectation of relevant stakeholders.
  • Worked closely with the technical team to clearly define the project scope of work (SoW) and further translation of SoW into detailed implementation plan with regular review to ensure project scope remains relevant to contextual changes.
  • Develop overall project documents including detailed implementation plans, budget and spending plans, Monitoring, Evaluation, Accountability and Learning (MEAL) plans, procurement plans and ensure the implementation of these plans.
  • Keep tracking of project progress against approved implementation plan and update management about progress, bottlenecks causing delays in delivery, challenges encountered and suggested solutions.
  • Work closely with the technical advisors, especially the Emergency Food Security and Livelihoods and Cash Adviser (EFSVLC), Gender Coordinator, and Policy Lead, as well as support staff for guidance and managerial support to implement the project in line with the approved project objectives.
  • Conduct detail review of BvA on regularly basis and advise on budget and implementation plans’ adjustment accordingly.
  • Participate and represent Oxfam in monthly and quarterly area coordination meetings, including emergency livelihood sub-cluster (ELC) at Missan level, ICCG meetings, and others.
  • Support and promote program quality and project strengthening activities in close work with EFSVL & Cash Adviser, e.g. data management, project quality meetings, learning events and partner’s reviews.
  • Hold full responsibility of Oxfam’s Program Management system (OPAL) is updated relevant for the project for the assigned project.
  • Work with MEAL team for monitoring and evaluating the project regularly, ensuring community participation as appropriate, as well as accountability towards communities.
  • Follow up on MEAL activities and findings ensuring that learning from monitoring and evaluation is included and strategies and program implementation are adapted accordingly.
  • Ensure that risk management and contingency planning is included at all stages of the program.

 

 

Reporting

  • Develop project progress reports for the donor in collaboration with project staff, technical coordinators, funding coordinator and support teams. Ensure narrative reporting and financial accounting meet Oxfam and donor’s requirements.
  • Ensure that budgets are drawn up for all activities, and that activities costs are kept within budgets.
  • Prepare monthly situation reports (financial and narrative) to update management on program progress achieved, program plans, changes in direction and challenges encountered.

 

  • Ensure that program staff provide an appropriate level of accurate progress reports and conduct detailed revision to ensure accuracy before sending it for sign-off of management.

 

 

  • Support and assist project staff and technical coordinators in development and implementation of appropriate monitoring systems and procedures for measuring both progress and impact.

Program Review and Learning

  • Lead the preparation for the inception workshop for the project and facilitate the session with support from the programme funding team, ensuring key learning from previous grants are shared.
  • Facilitate programme review meetings and ensure documentation of findings and recommendations.
  • Ensure program planned learning reviews are conducted, documented properly and communicated across the programme teams with regular monitoring done on implementation to build the improvement of program.

 

Your commitment to Oxfam

  • Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
  • Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

 

 

 

 

 

 

 

Person specification

How this will be assessed?[1]

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.

 

 

Shortlisting

Interview

Presentation

 

Key Organisational Attributes

 

 

 

 

Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.

 

 

X

 

 

Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.

 

 

X

 

 

Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible

 

 

X

 

 

Organisational Values

 

 

 

 

Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions

 

X

 

 

Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen

 

 

X

 

 

Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences

 

 

X

 

 

Oxfam Leadership Competencies

 

 

 

 

 

Strong ability to be flexible and adaptable in times of unexpected challenges and provide creative solutions, whilst maintaining the ethos and objectives of the work at all times.

 

 

X

 

 

Strong ability to work with diverse groups/individuals –ranging from local partners, local authorities, local community groups, the humanitarian community and the private sector.

 

 

X

 

 

Diplomacy, tact and negotiation skills; Good interpersonal, influencing and communication skills; Proven team leadership and ability to work independently as required; Commitment to humanitarian principles and action.

 

X

 

 

 

[1] Whilst we make every effort to indicate how the candidates will be assessed against a criterion, this is subject to change and may be influenced by the quality of applications.

Qualifications & Preferred Skills

Essential - Experience, Knowledge, Qualifications & Competencies

 

 

 

 

A minimum Masters/postgraduate university degree in business management, sustainable development, economics, development studies, peace and conflict studies or related field.

 

X

 

 

Minimum 5 years’ experience in the design, implementation and management of similar post-conflict recovery and stabilization projects and activities.

 

X

 

 

Proven experience in applying results-based management.

 

X

 

 

Experience in leading on job creation, cultural restoration and community infrastructure/urban beautification projects.

 

X

 

 

4-5 years of experience in livelihood and economic recovery, preferably in a senior role in conflict environments, or displacement and refugee crisis. Experience in MSMEs support programs, private sector engagement, vocational training, job placement work.

 

X

 

 

Demonstrable understanding of the gender dynamics of protection work, and ability to capture this in the analysis and design of protection activities, with a strong emphasis on the gendered aspects of conflict, violence and abuse.

 

X

 

 

Evidence of project cycle management experience, including strategic planning, budgeting, reporting, monitoring & evaluation.

 

X

 

 

Experience in leading on multi-sectoral needs assessments (including assessments of the rehabilitation and construction required) and the development/implementation of creative and innovative grassroots projects.

 

X

 

 

Proven ability in staff management, donor contracting & budget management.

 

X

 

 

Proven experience managing and working with a diverse team, to achieve results in a timely manner.

 

X

 

 

Experience operating in Iraq and Missan governorate, knowledge of unique local context and access to key stakeholders.

 

 

X

 

 

Proficiency in English and Arabic language (written and spoken) is required.

 

 

X

 

 

Desirable

 

 

 

 

Experience in building the capacity of the team internally and of external stakeholders.

Experience in working and jointly implementing projects involving local authorities and/or organizations as implementing partners.

 

X

 

 

 

 

FOR INTERNAL USE ONLY:

DIMENSIONS:

At Oxfam, our job profiles provide a guide to what might be expected in the role. Along with our strategy, the job profile is used to help to shape specific goals for employees. Employees are supported to deliver these goals and they are annually assessed against them as part of the Oxfam performance review process. This job profile is not incorporated into the employment contract.

 

The following responsibilities are not exhaustive.  They aim to provide a clear sense of the nature and scope of jobs at this grade:

 

  • Coordinates and delivers agreed plans or strategies over which the job holder has some strategic input.
  • Represents the affiliate in coordination meetings and some external relationships.
  • Impact and influence of the job is mostly within the job holder’s own programme unit (i.e. country/region) but occasionally also in other parts of the affiliate and/or with an external audience.
  • Usually plans and manages the resources of one or more sub-units though, not normally over a broad spectrum of programs or geographies.
  • Specific competencies and skills are required to achieve the job’s objectives e.g. geographical, thematic, managerial.
  • Helps shape local level objectives within in a specific team. In larger programmes these jobs are often part of a management team.
  • Provides specialist advice or specific skills to their team or programme unit.
  • Their plans and objectives are developed to contribute to country, region and broader programme strategy and can involve collaboration with other programme units (e.g. other affiliates in-country or colleagues in different country programmes) or departments (e.g. head office).
  • Management tasks are complex and non-routine within their specialist unit or function.
  • Requires the ability to analyse and communicate complex information to a wide audience.
  • Decision-making requires significant levels of judgement based on technical and management experience, generally actively supported by line management or the programme team.
  • The focus of the role can vary but has well-defined targets and/or minimum standards and is both proactive and reactive.

 

how to find out more about us

 

 

  • Find out more about our pay & benefits here. Get a feel of what it is like to work at Oxfam here.
  • Look at our ‘How to apply’ section for helpful tips here.

 

 

  • We are unable to accept prospective applications, but you can sign up for our job alerts here

 

 

 

  • Find out about everything we do here.

 

follow us

Oxfam GB is a Disability Confident Employer. Should you be unable to submit your application online and would prefer an alternative method please contact our recruitment team.

 

 

OXFAM LEADERSHIP COMPETENCY FRAMEWORK

Competencies

Description

Decisiveness

We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.

Influencing

We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization. We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.

Humility

We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

Relationship Building

We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.

Listening

We are good listeners who can see where deeper levels of thought and tacit assumptions differ. Our messages to others are clear, and consider different preferences.

Mutual Accountability

We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.

Agility, Complexity, and Ambiguity

We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.

Systems Thinking

We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.

Strategic Thinking and Judgment

We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.

Vision Setting

We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.

Self-Awareness

We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.

Enabling

 

We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.

 

How To Apply

OXFAM is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

 

 

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.

For more details about this consultancy, please visit the job advert using below link:

https://jobs.oxfam.org.uk/vacancy/project-manager-int6574/12297/description/

Only short-listed candidates will be contacted.

 

About us

Oxfam is a global movement of people working together to end the injustice of poverty. That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy a life free from poverty.

Oxfam GB is a member of the international confederation of 19 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

 

 

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