The QIP Project Officer is responsible for supervising of quick impact projects on the field according to the methodologies and guidelines provided by ACTED.
The QIP PO is responsible for the coordination with stakeholders and local community during the inception and planning phases (including identification of sites and selection of Cash for Work if required).
The QIP PO supports the Project Manager in the technical design of the intervention, including drawing of technical documentation and associated drafting of Bills of Quantity.
During the implementation the project officer ensure regular monitoring on site, coordination with contractors through the PM and Logistics Department , and oversees the Cash for Work activities (if required).
1. Project Implementation, Planning, and Follow Up:
1.1. Organize and arrange community engagement according to SOP defined by ACTED;
1.2. Assess possible site of implementation through the methodology defined by ACTED;
1.3. Assess possible beneficiaries through selection process defined by ACTED;
1.4. If required, supervise CfW workers hired to implement the activities;
1.5. Plan and implement crowd control and other security-related mechanism required for activities;
1.6. Facilitate community engagement and regular communication on the project based on humanitarian principles;
1.7. Provide technical input according to the projects that will be implemented (ex: construction of water tank, rehabilitation of buildings) – degree on Civil Engineering To support with surveying of beneficiaries and others when needed;
1.8. Prepare Bills of Quantities and Designs as required by project.
1.9. To supervise the contractors or third partners that implement the project, ensuring quality, consistency, accuracy, truthfulness, comprehensiveness and humanitarian principles of all projects implemented;
2. Project support
2.1. To support with data analysis and reporting when called upon;
2.2. To process data and information from field – in particular ensure quality, consistency, accuracy, truthfulness, comprehensiveness and humanitarian principles of all projects implemented;
2.3. To support mass information awareness campaign to inform beneficiaries on meetings, implementation and participation related information;
2.4. To support in preparation of the monthly/weekly work plan schedules;
2.5. To prepare all other report upon request by the Program Managers;
2.6. Provide with suggestions on improvement of the work process;
2.7. To collect all data needed for reporting before, during and after the implementation of the project;
3. Reporting and Filing
3.1. Submit accurate and detailed reports on community meetings and implementation of the work.
3.2. Ensure that up-to-date files, beneficiary lists and any other type of documentation are maintained, both electronically and in paper form;
3.3. Perform accurate filing of all processed documents, monthly consolidated filing of key project documents in the office;
3.4. Prepare, on demand, summaries and reports of activities according to ACTED needs and reflecting the most accurate data of the activities developed;
3.5. Support the Assessment, Monitoring and Evaluation staff on adressing complaints if needed;
3.6. On close coordination with internal audit department, assist on the final reporting of activities, including field verification of leftover stocks and identification of beneficiaries
3.7. Ensure all relevant filing is properly organised, up-to-date and complete for all projects. He/she shall, also work closely with the FLAT teams to support project reconciliation / general monthly follow-up exercises.
Professional and Personal Qualities
4.1. Fluent in English and Arabic languages. Kurdish and Turkmen desirable
4.2. Very good skills using: AutoCAD, Sketch up, Microsoft (Word, Excel and power point)
4.3. A willingness to learn quickly, ask questions, and improve on his/her skills;
4.4. Excellent communication, diplomatic and motivational skills with project staff, beneficiaries and other stakeholders in the area;
4.5. S/he is committed to honesty and clarity in all data collection, and expects the same from cash for work staff;
4.6. Strong attention to detail, and ability to prioritize and problem solve in a fast moving, multi-site environment;
4.7. Demonstrate flexibility to work on unusual hours and cope with the pressure from emergency activities;
Base of operation: Mosul and Telafar.
The project is implemented across Ninewa and the position will require to work from both Mosul and Telafar base, according to the needs.
Travel from and to the base of work will be the responsibility of the QIP PO.
(Travel from the base of work to the site will be under the responsibility of ACTED).
Interested candidates can apply via the following link:
Only shortlisted candidates will be contacted.
Only CVs in PDF format will be accepted.
Incomplete applications will not be considered.