About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action - helping people triumph over adversity and build stronger communities from within.
Program/ Department Summary
Since 2003, Mercy Corps has been engaged in Iraq to help Iraqis with the rebuilding of their country and to carry out emergency humanitarian assistance programs. Mercy Corps Iraq operates in all eighteen governorates throughout Iraq. Mercy Corps in Iraq has focused on improving water and sanitation conditions; rebuilding public infrastructure; distributing relief items; providing emergency medical services; expanding awareness of public health and hygiene; improving education; generating income. Mercy Corps focused on transformative community development methods that actively engaged citizens and local government in the rebuilding of the country. Among these programs Mercy Corps is particularly proud of its initiatives to help members at every part of society gain access to information technology; to encourage the integration of persons with disabilities into education, health and decision-making structures; to empower women to be full partners with men in community development; provide youth with development opportunities and invest in innovative means of conflict resolution.
General Position Summary
Under the direct supervision and guidance of the Grants and Compliance Manager, the Senior Grants & Compliance Officer is responsible for ensuring sub-grantees comply with compliance and reporting terms of their subaward agreements with Mercy Corps and to build the capacity of local/International NGOs in financial management, compliance and administration by conducting pre-award assessments, reviewing and advising on subgrantee reporting, performing on site visits, and providing technical assistance and training.
Essential Job Responsibilities:
- Establish and maintain constructive and positive professional relationship with the program sub-grant organizations and cash consortium partners.
- Conducts Pre-Award Financial Reviews: Interviews potential grantees and prepares and recommendations for the purposes of a) Assessing grantees’ potential to meet agreement terms. b) Strengthening SCOs staff skills in financial management, reporting and administration.
- Participate and delivers trainings in budgeting-guidelines and instructions to potential grantees at the Pre- and /or post – RFA (request for applications) stage.
- Answer applicants’ questions regarding, Proposal format, and budget format and budget preparation.
- Maintains confidentiality of proposals and associated budgets received.
- Reviews grantee requests for funds, expenditure reports and advises the grantees as necessary to encourage professional, timely, and accurate reporting.
- Work closely with M&E and other program staff to ensure the deliverables are on schedule and address any delays.
- Conduct regular site visits for financial monitoring and to review actual expenditures versus budget and helps grantees recognize and analyze significant variances. and monitoring plans for each partner/consortium partners;
- Review expenditures for purposes of meeting the criteria of allowable, allocable, and reasonable, as per agreement items and applicable requirements.
- Recommend approval/disapproval of fund advances based upon sufficiency and quality of reporting and grantees’ degree of implementation of prior recommendations.
- Prepare and submit to Finance fund advances to partner organizations.
- Collect relevant data, progress and financial reports on weekly, monthly and quarterly to support the Grants & Compliance unit with managing and monitoring sub-grants by complying and maintaining grant files; assist the M&E and Program teams with monitoring small projects implementation and provide colleagues with any relevant information regarding project implementation;
- Facilitate ongoing contracts with partners to ensure effective planning, smooth project implementation and follow up on implementation of partner project plans, and provide inputs for their periodic reviews;
- Ensure data quality, accuracy and work with partners on improvements if necessary
- Assist the partners to use their specifically designed finance and compliance tools for projects and organizational improvement;
- Follow up on grants management trainings through coordinated visits and monitoring plans for each partner;
- Feed sub grant data into appropriate databases (ie, Navigator) and update subgrant tracker file as needed;
- Prepare timely, accurate and thorough monthly and other reports as requested by the Grants & Compliance Manager and/or senior management team;
- Ensure that grantee hard copy and soft copy files are complete and updated regularly, all required documentation, reports, etc are in place;
- Assist with translation (Arabic / Kurdish – English) of partner financial reports and budgets as required;
- Assist the Grants and Compliance team management with implementation of capacity development plan for G&C team;
- Support and provide guidance and oversight for grants and compliance functions for other MC Iraq donor programs (including processing of subgrantee / partner funds requests, review of financial reports, close out of sub grants and compliance with subgrant agreements) if time permits and with prior approval of G&C Director and Senior Manager.
- Other duties as assigned.
Reports Directly To: Grants and Compliance Manager
ORGANIZATIONAL LEARNING As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.
Knowledge and Experience:
- Accounting/Finance degree or Business Administration.
- Familiar with accounting principles, budget preparation and audit.
- Experience in coordination with Consortium partners, Broad knowledge of, and experience with community based organizations would be preferable.
- Previous experience with grants management and regulations.
- Ability to work closely with local organizations, providing support, mentorship and technical assistance
- Excellent communication, facilitation and interpersonal skills;
- Knowledge of computers and relevant software (MS Word, MS Excel);
- Ability and interest to work with a multi-ethnic team in a culturally appropriate manner;
- Good English oral and written communication skills.
- Native level knowledge of Arabic and Kurdish (for Kurdistan position) languages
- Willingness to travel to consortium partner offices in base location.
QUALIFICATIONS AND EXPERIENCES:
Successful candidates should meet the education and experience requirements in the position descriptions for the vacant positions. S/he must be self- motivated, creative, tolerant, and able to work in difficult, stressful environments and follow Mercy Corps procedures. S/he must respect diversity and gender equality at the workplace.
Interested candidates should submit their CVs to the email address firstname.lastname@example.org before the deadline indicated below.
Please indicate on the subject of the email the title of the position you are applying for, for full position description for the noted posts, please visit websites NCCI and F-Job.
ALL APPLICATIONS/ CVs SHOULD BE RECEIVED BY January 23rd, 2019 at 16:00.
Mercy Corps will review CV’s and applications on a rolling basis (i.e., as applications are submitted).
Potential candidates for the post will be contacted for an interview and processed according to Mercy Corps Human Resources policies and procedures. As soon as qualified candidates are identified the positions will be closed automatically. Please note that only shortlisted applicants will be contacted for potential interview. Any documents submitted will remain with Mercy Corps and will not be returned to candidates.
Mercy Corps is an equal opportunity employer. Females are highly encouraged to apply.