ESSENTIAL JOB DUTIES/SCOPE OF WORK:
- To carry out procurements processes in Erbil and where items are not locally available Liaise with the Logistics Manager regarding International procurement.
- To carry out procurement of items based on authorized requisitions, in line with Viyan Organization procedures.
- To conduct full tender processes and be accountable for ensuring such processes are conducted according to donor and Viyan Organization policies.
- To liaise closely with the Logistics Manager and programme teams on all procurements.
- To ensure continued good relations with suppliers, that Supplier Relationship Management is maintained at all time and that Service Level Agreements are accurately monitored and reported on.
- To ensure that suppliers provide proper documentation for goods and services provided to Viyan Organization.
- To ensure that all activities are carried out according to Viyan Organization logistics, purchasing and supply policy.
- Daily coordination of Viyan Organization procurement activities.
- Assist Program and operational personnel in regular procurement planning meetings.
- Assists staff as needed on creating clear and understandable purchase requests and other documentation.
- Collects quotations and bids from the market for PRFs as assigned by manager – as per Viyan Organization standards and formats.
- Maintain procurement reporting.
- Other duties as assigned.
Specific requirements for the role:
- Minimum one year experience.
- Arabic (mandatory), Kurdish (essential), and English would be preferable.
- Proficiency in MS Office package including MS Excel, MS word and MS Outlook.
- Able to communicate clearly and confidently with people from different backgrounds.
- A time player, able to work under pressure and able to multi-task.
- Flexible, hardworking, honest and trustworthy.
- Have his own car.
Qualified candidates may send their applications to the e-mail address.
The application must include a maximum 2-page Updated CV.
As the subject of the e-mail should be named with the position title " Volunteer Logistic Assistant".
Viyan Organization reserves the right of starting the interviews with selected candidates before the closing date.